Legal Administrative Assistant - Commercial Litigation

Offit Kurman is seeking a Legal Administrative Assistant to provide comprehensive administrative and billable support to three Commercial Litigation attorneys in our Charlotte office. The ideal candidate will have full-cycle case timeline experience, including court filings, document preparation, discovery support, and calendar management for deadline-driven environments. Experience using NetDocs is essential. This role requires someone with exceptional attention to detail, a proactive mindset, and the ability to thrive in a fast-paced, high-performing litigation practice.

Responsibilities:

• Serve court documents via mail or electronic methods and track service in accordance with court rules.

• Proofread and review motions, briefs, and other court documents to ensure accuracy and compliance prior to filing.

• Draft correspondence, memoranda, and client communications under attorney supervision.

• Manage both electronic and physical files daily, ensuring accurate and timely organization throughout the case lifecycle.

• Create and maintain hearing materials, casebooks, and briefing binders.

• Maintain and monitor complex attorney calendars, including court dates, internal deadlines, meetings, and reminders, with precision and reliability.

• Open, maintain, and close client files in accordance with firm and practice group procedures.

• Handle direct communication with clients via phone, email, and in-person, maintaining professionalism and confidentiality.

• Process attorney time entries, credit card reconciliations, and internal administrative procedures as required.

Requirements:

• Proven experience in commercial litigation support is required; real estate litigation experience is a plus.

• In-depth understanding of North Carolina and Federal Court rules and procedures.

• Demonstrated proficiency in full-cycle case management—from intake to resolution—including filings, discovery, and trial preparation.

• Strong experience with deadline tracking and high-volume calendar management in litigation settings.

• Proficiency in NetDocs is vital; must be comfortable navigating document management systems.

• Skilled in electronic and paper court filings, including e-filing platforms.

• Experience supporting discovery processes and document production.

• Highly organized, proactive, and detail-oriented, with strong proofreading and analytical skills.

• Excellent written and verbal communication skills, including grammar and spelling.

• Exceptional client service focus with the ability to build and maintain strong professional relationships.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, and internet-based research tools.

• Ability to work independently while also being a strong team contributor.

• Capable of managing multiple projects and adapting to shifting priorities in a fast-paced environment.

Qualifying Experience:

• Bachelor’s degree or equivalent experience.

• Minimum of 3+ years of experience in a legal administrative or litigation support role.

• Strong familiarity with document management systems, case lifecycle procedures, and attorney time entry software.

Physical Requirements and Work Environment:

• Prolonged periods of sitting and computer use; occasional standing, walking, and lifting up to 15 lbs.

• Standard office environment with moderate noise levels.

EEO Statement:
Offit Kurman is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to diversity and inclusion in our workforce.

Disclaimer:
This job description is not a contract. The firm reserves the right to revise duties and responsibilities as needed, with or without notice.