Senior Court Clerk

Posting Close Date: 

Applicants must submit their completed application by 06-01-2025 at 11:59 p.m. MST

Application and Special Instructions

An uploaded current resume is required for this
application. Any application submitted without the required documents will be
considered incomplete.

ABOUT THIS JOB

Position Specific Summary

The Senior Court Clerk position at the City of Tucson’s City Court Department is responsible for leading the preparation for initial appearance sessions, assisting as a judicial aid in the courtroom, managing warrant resolutions, and organizing docket calendars for various session types within the Judicial Services division.

Work is performed under the supervision of the Court Supervisor. This position leads and instructs the daily operational work of judicial service personnel.

Duties and Responsibilities

• Maintains the Case Management System (CMS) by retrieving booking sheets and initiating cases, entering criminal and long form complaints, and inputting scheduled hearings. Prepares files for video review sessions and out-of-custody arraignments, ensuring accuracy by comparing paper and electronic files.

• Promotes the effective processing of cases by quashing warrants, bond outs and pre and post release paper. Ensures defendant contact information is current on minute entries; and verifies the accuracy of updates and court orders.

• Assists other agencies via e-mail, telephone, and fax, by providing information regarding active warrants and requests for clarification cases and communicates with law enforcement agencies. Provides information such as copies of court orders. Verifies possible in-custody status of defendants to the court and the public.

• Provides courtroom support by coordinating interpreting services for initial appearance hearings. Responds to needs or issues of initial appearance court with security, administration and management. Sets up equipment and supplies to be used during courtroom sessions. Operates audio and visual equipment during hearings to maintain court records of virtual courtroom appearances. Oversees the appointment and removal of attorney assignments in the record and paperwork at the order of the judge.

• Prepares, distributes, and finalizes the docket calendar for each session. Prepares and distributes minute entries on behalf of the judge and assists with case management updating during sessions. Oversees the appointment and removal of attorney assignments in the record and paperwork at the order of the judge.

• Leads and guides new clerks on the initial appearance team ensuring accurate training on tasks, workflows, and court procedures. Provides cross-training as needed.

• Performs other tasks and duties as assigned.

Working Conditions

Mostly office environment.

Holidays and weekends required and is based on rotating work schedule; work hours: 5:00am to 1:00pm and/or 1:00 pm to 9:00 pm.

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

Education: High school diploma or equivalent
Work Experience: One (1) year of directly related experience

PREFERRED QUALIFICATIONS:
Experience administrative support, customer service.
Competent experience and skill with the Arizona Judicial Automated Case System (AJACs)
Competent experience and skill with the Spillman Case Management System (CMS)

POSITION DETAILS

Job Profile

J0120 - Senior Court Clerk

To view the full job profile including classification specifications and physical demands click here.

Compensation Grade

G104

Hourly Range

$19.97 - 29.95 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

FLSA

Non-Exempt

Position Type

Regular

Time Type

Full time

Department

City Court

Department Link

https://www.tucsonaz.gov/Departments/Tucson-City-Court

Background Check:  This position has been designated to require a criminal background check. 

ABOUT US

Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.  If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).  Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD 

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.   

Recruiter Name

Neil Nickol (48268)

Recruiter Email

ccs_hr@tucsonaz.gov

For Human Resources general questions please contact 520-791-4241.