Administrative Assistant / Law Firm

Start the new year with a national law firm that values you for your contributions!

Bowman and Brooke LLP is a nationally recognized trial firm, specializing in many types of defense litigation, including having one of the largest product liability practices in the country. The firm defends corporate clients, including Global 500 and internationally based companies, in high-exposure and technically intricate lawsuits in multiple jurisdictions. Bowman and Brooke’s experienced trial lawyers are Courtroom Tested and Verdict Vetted®.

Position Summary: Our downtown Minneapolis, MN office is looking for an Administrative Assistant to join our team. This role will help to ensure efficient and productive processes and workflow by providing administrative support for various departments, committees, and personnel firmwide. Our ideal candidate will possess a positive attitude, friendly and outgoing personality, and a strong and reliable work ethic.

Responsibilities

Front Desk Representative

• Greet staff and vendors projecting a positive first impression of the Firm  
• Answer calls and monitor voicemail inboxes (forward calls as appropriate)
• Maintain birthday and anniversary calendars and send acknowledgement emails as appropriate
• Liaison to building management for maintenance requests, loading dock reservations, and security badge creation
• Submit vendor service calls for the coffee, water, soda and snack machines
• Maintain conference room schedules
• Floor Safety Warden

Accounting Tasks

• Track vendor invoices 
• Regular review and research of FedEx invoices
• Post client disbursements to Aderant on an as needed basis
• Monitor the accounts payable inbox
• Post client disbursements and forward pay directs
• Request and follow-up on invoice approval from Legal Administrative Assistants
• Review past due invoice statements and provide a summary to accounting

Additional Responsibilities 

• Support “on campus interview” activities for the Firm including organization, registration, and calendaring. 
• Occasional word processing
• Create and maintain Excel spreadsheets

Position Requirements:

• Positive approach and service-oriented attitude (“whatever it takes”) required
• Strong work ethic, organizational skills, and the ability to multi-task and anticipate needs
• Ability to work under pressure while exhibiting patience and common sense
• Ability to follow complex written and oral directions
• Strong computer skills including the use of Microsoft Office Suite and Adobe products 
• Exceptional typing skills with strong attention to detail
• Well-developed oral and written communication skills

Education and Experience:

• High school or equivalent education required
• 3-5 years previous experience in a professional office setting required

Working Conditions:

• Professional working environment, full-time onsite opportunity
• Heavy computer use includes continuous and repetitive motion
• Frequent interruptions and interaction with attorneys, clients and staff
• Ability to work overtime, as needed, to meet deadlines

We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life and disability insurance; a generous paid time off policy that accrues 18 days your first year and grows with tenure; retirement savings plan with employer profit sharing contributions; nine paid holidays and more! 

Annual Compensation: $55,000-$60,000 depending on experience.

You won't want to miss this opportunity.  We look forward to reviewing your resume and meeting you to discuss this position!

Visit us on the web to learn more about our firm:  www.bowmanandbrooke.com.