Legal Secretary I - Permanent and/or Project

Job Summary Clark County, Washington is a growing and diverse community, which is part of the Portland Metro area. The Prosecutor’s Office recognizes that it is our responsibility to foster a diverse and inclusive work environment. We are creative, forward-thinking, and inclusive in our approach to justice. The department encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. At Clark County, we commit to advance diversity, equity and inclusivity with our employees.

The Legal Secretary I position is a fast paced, high volume assignment that requires a working knowledge of legal processes. It is not uncommon for positions to rotate units, so incumbents need to be prepared to work at different satellite offices and deal with a wide range of subject matters. Assignments can vary from early shifts in the docket unit to a multi-disciplinary unit such as domestic violence, be able to create technical maps as with the drug unit or be exposed to the most heinous crimes as in our major crimes or Children's Justice Center units.

Duties include data entry utilizing the case tracking system, processing discovery, making up files, closing files, ordering evidence, preparing subpoenas, reception coverage, calendaring court hearings, campus run, transcription, managing the law enforcement case queue to ensure timely updates and prioritization, ability to type 40 wpm and preparing legal documents.

In addition to two permanent positions, there is one project position funded with ARPA grant funding secured through the end of 2026.Qualifications

The ideal candidate will have demonstrated the following strengths through their work:

• experience with legal processes and/or criminal justice system
• proven ability to work independently and manage time efficiently in a deadline-driven environment
• possess strong judgment and decision-making skills, especially when priorities shift
• ability to maintain focus, accuracy, and consistency in a high-volume workflow
• strong interpersonal communication and problem-solving abilities
• a high level of organization and attention to detail
• ability to adapt to new or evolving technology platforms
• ability to deal with graphic content (i.e. crime scene photos, police reports, autopsy photos, etc.)

Education and Experience:

High school diploma or GED and at least six months of experience providing office/administrative support emphasizing multi-tasking, problem solving and excellent customer service, preferably in a legal or court environment. The incumbents must be able to type at a rate of no less than 40 words per minute.

All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered. 

Knowledge of: Legal terminology, forms, policies and techniques; general office practices and procedures; appropriate business and legal grammar; word processing and database applications; operation of general office equipment such as copiers, faxes, telephones, personal computers.

Ability to: Word process legal documents with few errors; establish and maintain effective working relationships with co-workers, public officials, and the general public; operate general office equipment; accomplish work within established timeframes; communicate effectively orally and in writing; adhere to prescribed office routines; maintain a neat personal appearance and courteous attitude toward the public and fellow employees.

Examples of Duties

Duties may include but are not limited to the following:

Using word processor, generate basic legal documents according to established formats; secure appropriate signatures, authorizations and mail or route as designated.

Transcribes legal correspondence and documents following instructions and within established formats and/or by reference to similar documents.

Enter and retrieve case information using appropriate computer based data system; may prepare reports requiring the extraction of database information.

Responds to questions and provides answers to the public accessing readily available information from office records and in accordance with regulations on public records and confidentiality.

Screens and refers phone calls and inquiries to appropriate office or person; reads and routes incoming mail.

Files legal documents with clerks of the court; obtains required signatures and authorizations; maintains case files and records dates on which subsequent actions much occur.

Orders and maintains supplies of legal forms and office materials.

Performs other work as assigned.

Salary GradeLocal 11.5Salary Range$23.08 - $30.00- per hour
Close Date07/16/2025RecruiterKeely Warren

Email:

Keely.Warren@clark.wa.govEqual Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice. 
 

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.