Legal Assistant

• Manage attorney calendars and deadlines in the case-management system (e.g., AIM, PerfectLaw) and sync with Outlook.
• Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.
• Track court and internal deadlines, issue reminders, and escalate conflicts as needed.
• Open and organize new matters (parties, contacts, judges, divisions, service lists).
• Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.
• Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations; coordinate introductions and updates.
• Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.
• Format and prepare letters, forms, and basic pleadings for attorney review.
• Assemble and bookmark PDFs; assist with e-filing per attorney and/or paralegal direction.
• Review and apply judge- and division-specific procedures to scheduling, notices, and submissions.
• Maintain well-organized electronic and physical matter files using firm standards.
• Perform other duties as assigned.

• Proficient in managing attorney calendars and litigation timelines using case-management systems (AIM, PerfectLaw) and Outlook; skilled in tracking deadlines, sending reminders, and resolving conflicts.
• Experienced in opening and organizing matters, maintaining service lists, and preparing case summaries with key filings, deadlines, and client/carrier requirements.
• Advanced in legal software tools: Microsoft Office Suite, Teams, Zoom, and PDF platforms for document preparation, bookmarking, tabbing, and e-filing.
• Skilled in drafting and formatting correspondence, legal forms, and basic pleadings with strong knowledge of legal standards and procedural accuracy.
• Familiar with judge-specific procedures and division preferences for accurate scheduling, notices, and court submissions.
• Strong communication and interpersonal skills; liaises effectively with clients, carriers, courts, vendors, and internal teams.
• Highly organized in maintaining electronic and physical files, applying naming conventions, and ensuring timely document placement.
• Able to synthesize case details, anticipate procedural needs, and proactively address scheduling or filing issues.
• Maintains strict confidentiality and exercises sound judgment in all interactions.
• Flexible, dependable team player thriving in fast-paced legal environments.

• Associate's or bachelor's degree in Paralegal Studies or related field; Paralegal Certification preferred.
• Minimum three years' experience supporting litigation attorneys in a law firm or corporate legal department.
• Familiar with Florida state and federal court procedures, e-filing systems, and local rules.
• Proficient in legal case-management systems (e.g., AIM, PerfectLaw) and document preparation.
• Knowledge of legal billing practices and time-entry systems.
• Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.
• Notary Public certification preferred.