Court Case Manager 2 (In-Court Legal Tech) (41-3107) Domestic Violence

The Domestic Violence Division of the Anchorage Trial Court is accepting applications for a Court Case Manager 2 (range 12).  Under supervision of the DV Supervisor, the incumbent will review filings on Motions and Requests and process the paperwork after determining compliance with applicable court rules, statutes, and local procedures; work cases and share a rotation of in-courting for hearings and processing files while in court.

What will you be doing?

In-Courting:

• Set up, organize and maintain the courtroom, including operation and testing of a variety of equipment:
  • Recognize damaged/malfunctioning equipment problems and take appropriate action
  • Troubleshoot and correct equipment problems whenever possible
• Prepare and organize case files and paperwork for court proceedings
• Help coordinate movement of litigants and other personnel in and out of court and expedite the flow of courtroom events
• Log court proceedings using established procedures and practices
• Maintain and promote proper courtroom decorum in dress and demeanor
• Complete log notes, store or dispose of exhibits, and properly complete and close other records and documents upon conclusion of court proceedings
• Complete documentation as ordered in court and other paperwork as necessary.
• Route files, documentation, tapes/CDs and other items to appropriate offices or locations
• Ensure complete and accurate flow of documents, log notes, orders and other information to appropriate parties and agencies
• Assist in the training of new employees
• Train as necessary on new equipment and In-court procedures

Legal Tech/Case Processing:

• Process DV documents including motions and other filings
• Determine if documents are properly filed in accordance with technical provisions of statutes and court rules
• Ensure motions are accompanied by necessary supporting documents, including certificates and/or affidavits of service and proposed orders, and that all documents are signed and affidavits are notarized
• Notify counsel, agencies, or pro se litigants in a timely fashion of any deficiencies discovered, citing the appropriate rule(s) or statute(s) as needed

The Work Hours:

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break. 

Benefits Available to Full-Time Employees:

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT:  Please attach a letter expressing your interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:
  http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
  VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).

OR

A bachelor's degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).

This applies to your application submission.
 
Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.  
• Post-secondary transcripts, if using education to meet minimum qualifications.    
• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net). 

Documents to be Submitted at the Time of Interview (REQUIRED):If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):   

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
 
Your letter of interest will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.

KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.
 
In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.  
 
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
 
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
  
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.     

Contact Title: Recruitment    

E-Mail: recruitment@akcourts.gov

 Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

 Phone Number: (907) 264-8242