Business Legal File Specialist

The Business Legal File Specialist receives, reviews, and executes legal binding court orders and documentation, and third-party asset verification requests. Operating under state and federal statutory windows, this role balances strict legal compliance with operations. 

• Working knowledge of federal and state laws governing legal process, including garnishments, levies, subpoenas, bankruptcy notifications, tax levies, privacy requirements, and court orders. Familiarity with the Bankruptcy Code, Consumer Credit Protection Act, Right to Financial Privacy Act, Gramm-Leach-Bliley Act, federal benefit garnishment regulations, and applicable state garnishment and levy laws. 
• Ability to interpret legal documents, research state-specific exemption laws, assess jurisdictional requirements, and ensure compliance with evolving regulatory guidance and court procedures.
• Conducts thorough record searches across core banking platforms for account holding, active balances, safe deposit boxes, and loan obligations for government and audited requests.
• Executes legal levies, tax garnishments, and court-ordered account freezes in accordance with state and federal guidelines. 
• Retrieve, inspect, redact sensitive Non-Public Personal Information from customer bank statements and financial records prior to secure transmission. 
• Maintain strict audit trails for legal fulfillment tracking and escalate ambiguous out-of-jurisdiction, or high-monetary risk demands to management. 
• Serve as the primary operational contact for local, state and federal agencies, along with district attorneys, third-party vendors and other internal branch or departmental personnel. 
• Manage and respond to asset verification requests received through various platforms, such as email, mail and online platforms, as well as branch and department requests. 
• Reconcile related internal accounts and/or GL accounts.
• Review and update Standard Operating Procedures (SOP’s) to ensure compliance with state and federal legal mandates; participate in system testing for legal automation tools. 
• Train designated backup personnel, ensuring adequate coverage during peak volume periods, planned PTO or absences.
• Serve as a peer backup for other duties within Account Services, as needed. 
• Comply with banking policies, regulations, and regulatory statutes and conforms to General Performance Expectations.