Legal Administrative Specialist

• If selected at the GS-11 level, duties will be performed in a developmental capacity:
• Serve as primary coordinator for enterprise task management systems; log, assign, and track incoming deliverables and action items to ensure timely completion.
• Evaluate completed staff actions, reports, and correspondence for administrative quality, logical flow, and strict compliance with organizational policies.
• Manage communication and task routing between internal departments, external partner organizations, government agencies, and corporate representatives.
• Oversee comprehensive employee onboarding and offboarding programs, coordinating with HR, security, and IT to ensure seamless personnel transitions.
• Track workforce strength, manage personnel training databases, and monitor compliance with mandatory professional development and continuing education requirements.
• Support budget administration by tracking expenditures, reviewing contract invoices, and executing micro-purchases in compliance with financial regulations.
• Administer organizational recognition and incentive award programs, managing the end-to-end processing, review, and routing of employee submissions.

Conditions of employment

• Must be a U.S. citizen
• Tour of Duty: Flexible
• Security Requirements: Non-Critical Sensitive with Secret Access
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): GS-11: Non-Exempt; GS-12: Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.

Qualifications

To qualify for a Legal Administrative Specialist, your resume and supporting documentation must support:

A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-11 level, applicants must possess one year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service, military, or private sector. To qualify at the GS-12 level, applicants must possess one year of specialized experience equivalent to the GS-11 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:

GS-11:

• Manage tracking systems and workflow databases to route, monitor, and quality-control administrative correspondence; ensure timely resolution of critical action items while maintaining strict data security.
• Maintain high accuracy in document management and records processing; safeguarded sensitive information during onboarding logistics, system registrations, and official administrative routing.
• Coordinate travel logistics, schedules, and training; track expenditures and process purchase requests to ensure organizational budget compliance and resource readiness.

GS-12:

• Independently manage complex workflows using tracking tools to route executive correspondence. Enforce deadlines for senior leaders and review staff packages to ensure full policy compliance and inter-departmental coordination.
• Plan and execute structured onboarding and offboarding programs for an enterprise office. Coordinate IT, security, training, and credentialing requirements to ensure seamless personnel integration and operational readiness.
• Manage budget execution by auditing and processing contract invoices in enterprise systems. Serve as an official purchase card holder and investigate unliquidated obligations to ensure strict fiscal accountability and compliance.

B. Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess:

• GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
• GS-12: Education cannot be substituted for specialized experience at this grade.

C. Combination: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for grade level GS-11 and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-11.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.