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Job Description
PARALEGAL
About Sterling Lawyers:
Sterling Lawyers, LLC (sterlinglawyers.com) is a rapidly growing law firm that exclusively practices family law with a fixed fee model. Leave behind the stress of tracking billable hours and toxic micromanagement to join a supportive, successful and very collaborative legal team.
At Sterling Lawyers we commit to making a positive impact at every touch point with clients, the community, and our team. We reduce stress and increase flexibility in your role by using modern, efficient technology and business practices.
Are you ready to join our top-performing team and make a difference in people's lives? We’re looking for the right people to further expand our Paralegal team based in Appleton.
Compensation and Benefits:
• Base salary range starting at $42,000, commensurate with experience
• Uncapped performance-based bonus monthly, potentially ranging from $500 to $1,500
• Health, Dental, Vision, and Life Insurance
• Insurance starts on the first of the month following your hire date
• Paid vacation and holidays
• 401(k) with matching
• Short- and Long-Term Disability
Experience:
Experience: Family law experience preferred, but will consider candidates with relevant skills.
Work Schedule:
Monday - Friday from 8:30am-5pm
Competencies:
• Client Contact & Communication
• Serves as primary point of contact alongside attorney
• Responds promptly to all client calls and emails
• Maintains consistently professional communication
• Coordinates attorney-client meetings effectively
• Competently answers procedural questions
• Successfully de-escalates emotional client situations
• Court Procedure & E-Filing
• Demonstrates thorough knowledge of county-specific rules
• Successfully completes e-filings with minimal rejections
• Correctly identifies and includes all required supporting documents
• Understands and follows proper filing procedures
• Proactive Case Management
• Understands implications of fixed-fee representation
• Identifies next steps in basic cases (divorce, post-judgment, mediation, paternity)
• Takes initiative to verify case status with attorney
• Maintains awareness of deadlines and requirements
• Teamwork & Collaboration
• Maintains strong relationships throughout Sterling
• Consistently attends and participates in team meetings and one-on-ones
• Adapts well to change
• Contributes to office efficiency
• Attorney Communication
• Proactively checks case status with attorney
• Ensures regular workflow meetings occur
• Maintains high availability across all communication channels
• Accepts accountability
• Identifies and flags drafting discrepancies
• Seeks appropriate clarification
• Task & Time Management
• Successfully manages two attorneys’ caseloads
• Consistently meets deadlines
• Maintains 84% clean dash rate
• Effectively prioritizes tasks
• Organization & Work Product
• Produces work consistent with Sterling specifications
• Effectively utilizes firm tools
• Embraces firm and systems changes
• Requires minimal attorney corrections
• Maintains organized and current files
Duties and Responsibilities:
• Support at least two attorneys in a fast-paced environment, handling family cases from start to finish.
• Demonstrate strong understanding of the family court system and e-filing process.
• File documents in new and existing e-filed cases, including processing related payments.
• Draft and e-file pleadings and other legal documents as requested and proactively.
• Prepare Interrogatories, Requests for Production of Documents, and Subpoenas.
• Compile documentation, draft responses, and prepare copies for Answers to Interrogatories, Requests, and Subpoenas.
• Draft Pre-Trial Memoranda for attorney review and submit with exhibits to judges and opposing counsel.
• Work directly with clients to complete financial statements for child support, maintenance, and property division.
• Manage attorney calendars, schedule hearings and prove-ups, and reconcile electronic dockets.
• Coordinate and schedule calls with clients, courts, and opposing counsel.
• Process incoming mail: scan into client files, forward to client/attorney, and coordinate next steps.
• Maintain and organize electronic and physical files.
• File attorney’s in/outbox into physical files (IL only).
• Enter and submit case expenses for reimbursement.
• Greet clients and prepare offices for in-person meetings.
• Follow up with clients regarding case updates, mail, hearing dates, and scheduling.
• Prepare documents for service, coordinate with process servers, confirm service, file Affidavits of Service, and update attorney/client.
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