Legal Processing Support - County Attorney

THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL PROCESSING SUPPORT vacancies in the Pima County Attorney's Office.

Job Type: Classified

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Answers procedural questions from the public and staff regarding specialized documents, policies, and services, and researches relevant information;

• Compiles confidential information and prepares legal documents;

• Maintains and updates records, file folders, logs, and status records, ensuring processes are accurately reflected and purged as necessary;

• Indexes, classifies, codes, and files records, reports, and documents;

• Conducts computer searches to obtain or verify information such as criminal histories, asset information, and employment details using restricted access resources;

• Interviews clients to obtain or verify general information for case records;

• Retrieves and provides case disposition information to concerned parties, determining further action as needed;

• Creates and maintains new records and client files, managing data input and retrieval using computer systems;

• Develops and manages spreadsheets and databases using software or computer programs;

• Schedules and arranges meetings, conferences, interviews, appointments, and travel;

• Gathers information and prepares routine legal documents such as complaints, warrants, and depositions, as well as handling routine correspondence;

• Reviews case files to ensure completeness and contacts relevant parties to obtain missing documents;

• Assembles daily court calendars, prioritizes trials or hearings, and relays information to judges and concerned parties;

• Receives payments, issues receipts, and verifies daily cash intake against receipts;

• Coordinates processing actions with other units, departments, or outside agencies, and assists clients or applicants in completing the service process.

Minimum Qualifications:

Six (6) months of legal clerical experience.

OR:

One (1) year general clerical experience.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Selection Process: 

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be as part of the selection process.  

Supplemental Information:

Licenses and Certificates: Valid driver license is at time of application. Valid AZ driver license is at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.   

Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.