Executive Legal Assistant

The Executive Legal Assistant, Universal Destinations & Resorts (UDX) shall be responsible for the duties and responsibilities listed below. This individual shall support the Senior Vice President, Legal & Business Affairs-Licensing, Vice President, Legal & Business Affairs and Senior Director, IP Partnerships & Brand Assurance, along with their teams, in connection with various entertainment, marketing and IP licensing initiatives across UDX’s parks and businesses, including for Universal Beijing Resort, Universal Studios Hollywood, Universal Orlando and UDX New Ventures.

MAJOR RESPONSIBILITIES 

• Providing administrative support to the UDX Legal & Business Affairs-Licensing and UDX IP Partnerships teams. Generating department correspondence and/or reports, including typing, faxing, and copying. Proofreading documents for accuracy, grammar and organization. May create documents and obtain documents for executive or attorney use in responding to requests or requirements. May create presentations and/or corresponding materials for projects using MS PowerPoint and other computer programs. 
• Initiating and following up on action items for new and/or routine contracts, legal forms, business deal memos, negotiation tracker charts, projects, processes, and/or policies. Arranging for payment of invoices for law firms and other outside service providers. Maintaining tickler systems, rights and clearance research, approval logs and other databases. May circulate documents for signature by computerized or by manual means and may be required to send fully executed documents to counterparties. May be required to obtain insurance certificates, royalty reports, or other items required to be received from counterparties under legal agreements. Coordinating with other departments and/or external sources. 
• Screening, prioritizing, directing incoming calls and email/correspondence taking appropriate actions as necessary. Maintaining calendars, scheduling meetings and conference calls (both audio and video, including reserving conference rooms), and setting appointments. Making travel and/or training arrangements when necessary. Preparing expense reports and legal invoices. 
• Organizing and maintaining research and summaries regarding derivative production rights and business deal terms for film, television, theme park and other licensing projects, including with respect to talent, music, clips and other third-party rights. Documenting and logging legal clearances and licensing approvals in support of entertainment, licensed partner, production and marketing initiatives. 
• Using MS Word, Excel, Outlook and other computer programs to create, analyze, compile, update and maintain department contracts, licensing agreements, correspondence and/or reports. Incorporating data/contracts/information into and retrieving data/contracts/information from such systems. Disseminating confidential data/information to the appropriate parties as requested by attorneys. Perform all duties while maintaining a high degree of confidentiality, discretion, diplomacy and respect. 
• Serving as a liaison with other departments in acquiring and maintaining technology, supplies and other logistical needs through standard UPR procedures. 
• Perform other duties as assigned. 

QUALIFICATIONS/REQUIREMENTS: 

• High school degree or GED required. Bachelor's degree is strongly preferred.  Educational coursework in intellectual property and/or legal studies preferred.  
• Experience assisting with domestic and international commercial transactions, licensing, IP clearances, compliance requirements and/or contractual obligations.

DESIRED CHARACTERISTICS:

• Excellent interpersonal and oral/written communication skills. 
• Experience in a law firm or in-house legal department required. 
• Must be familiar with the media/entertainment industry, production and digital media, social media and marketing, basic contract documents and legal terms and procedures. 
• Proven experience supporting multiple calendars, processing expenses, arranging travel and maintaining document management systems.
• Strong computer skills, including high proficiency with MS Word, Excel, Power Point and Outlook and aptitude to master other databases and applications. 
• Ability to read and comprehend instructions, correspondence, contracts and memos. 
• Ability to write correspondence and complete form contracts and documents. 
• Excellent organizational skill and attention to detail, including the ability to quickly and accurately maintain and keep records. 
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume, and distance. 
• Ability to apply common sense understanding to carry out detailed written or oral instructions. 
• Ability to deal with problems involving variable situations. 

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $28.00 - $40.00 per hour

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].