Executive Assistant to General Counsel & Vendor Coordinator

Why Deephaven Mortgage?

Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve homeownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan.

We continuously and responsibly innovate new mortgage products and programs that put homeownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting.

Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1,000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners.

Deephaven’s headquarters are in Charlotte, North Carolina. To learn more about our innovative loan solutions please visit www.deephavenmortgage.com or email us at info@deephavenmortgage.com.

Job Overview

The Executive Assistant to General Counsel & Vendor Coordinator is a dual role position, providing high-level administrative and project support to the General Counsel and leading the Vendor Management program in collaboration with executives and other stakeholders across the organization. This individual will serve as a trusted partner, ensuring the Legal department operates efficiently, maintaining confidentiality in sensitive matters, and supporting vendor relationships to drive compliance, cost-efficiency, and operational excellence.

This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, is adept at balancing multiple priorities, and demonstrates exceptional judgment, discretion, and organizational skills.

This role is full time in office in the Ballantyne area of Charlotte, NC.

What You’ll Do

Executive Assistant Responsibilities

• Provide executive-level administrative support to the General Counsel and the greater Legal and Compliance teams, including calendar management, meeting preparation, and correspondence

• Anticipate needs by proactively identifying priorities, scheduling requirements, and potential conflicts

• Serve as a liaison between the General Counsel and internal/external stakeholders

• Draft, edit, and prepare documents, presentations, legal correspondence, and confidential materials

• Support the General Counsel in board-related matters, committee meetings, and Legal project coordination

• Maintain confidentiality in handling sensitive company and legal information

• Coordinate and complete all third-party Compliance and Diligence requests

• Manage complex travel arrangements and logistics, ensuring seamless execution of domestic and international itineraries.Prepare and reconcile expense reports in a timely manner

Vendor Coordination Responsibilities

• Act as the central point of contact for vendors and service providers, maintaining strong professional relationships

• Manage the vendor onboarding process, including collection of compliance documents, contracts, and agreements

• Coordinate with Finance, Legal and the business to negotiate pricing and contract terms for all new and existing vendors, ensuring proper vendor documentation, risk management, and cost control

• Track and monitor vendor performance, renewals, contract expirations, and service-level agreements (SLAs)

• Assist in negotiations, renewals, and vendor communications, ensuring alignment with company policies and standards

• Maintain vendor database, contracts repository, and related records in an organized, up-to-date manner

General Administrative Support

• Handle office operations as needed, including supply management, office system upgrades, and troubleshooting equipment issues

• Coordinate hospitality (catering, room set up, etc.) event logistics, and meeting arrangements for internal and external gatherings

• Provide support to other executives and team members as needed.

• Support cross-functional projects requiring input from Legal and Vendor Management

What We Need

• Minimum 3 years of experience supporting senior executives, preferably in Legal, Compliance, or Finance

• Prior legal experience or paralegal experience is a plus!

• Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with legal and vendor management platforms

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines

• Strong written and verbal communication skills with keen attention to detail

• Ability to work independently and exercise sound judgment in a fast-paced environment

• Proven track record of handling highly confidential and sensitive information with discretion

• Bachelor’s degree in Business Administration, Legal Studies, or related field preferred

• Ability to work in the Ballantyne area of Charlotte, NC

Key Competencies

• Confidentiality & Integrity – Maintains the highest standards of discretion in sensitive matters.

• Vendor Relationship Management – Skilled at building and maintaining vendor partnerships while holding vendors accountable.

• Problem-Solving – Anticipates challenges and develops solutions quickly.

• Collaboration & Communication – Effectively partners with executives, colleagues, and external stakeholders.

• Organization & Initiative – Proactively manages complex schedules, contracts, and projects with minimal oversight.

This organization participates in E-Verify

Our Perks

Flexible Time to Recharge – Personalized Time Off for What Matters (because rest isn't one-size fits all)

Future Finance Focused – Generous employer-matched 401(k) plan

Community Connect– Philanthropy Committee that creates charitable initiatives

Health from Day One – Comprehensive health insurance starting on day one of employment

Family Matters – Competitive maternity and paternity leave

Culture & Celebrations – Culture Committee with team-building events and celebrations

Ideas Welcome – Encouraging thought leadership and innovation

Guidance & Growth – Mentorship opportunities for career development

Perk Up – Exclusive discounts on travel, tech, pets, legal, and more