Office Manager

This position is located in the Office of the Director, Executive Office for Immigration Review, U. S. Department of Justice. Incumbent serves as Office Manager. This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.

Duties

The Attorney General of the United States, through the Department of Justice (DOJ) has delegated to the Executive Office for Immigration Review (EOIR) those aspects of his/her authority that involve the administration and interpretation of the immigration laws of the United States, to include the review of immigration hearings and allegations of employment discrimination, document fraud, and employer sanctions. The primary mission of the Executive Office for Immigration Review is to adjudicate immigration cases by fairly, expeditiously, and uniformly interpreting and administering the Nation's immigration laws.

EOIR is comprised of three major adjudicating components, the Office of the Chief Immigration Judge (OCIJ), which includes a headquarters staff, and all Immigration Courts located throughout the country; the Board of Immigration Appeals (BIA); and the Office of the Chief Administrative Hearing Officer (OCAHO). The agency also has several supporting components and programs including: the Office of the General Counsel (OGC); the Office of Administration (OA); the Office of Information Technology (OIT); and the Office of Policy (OP).

The Office of the Director provides leadership and guidance for the agency and includes several supporting programs - the Office of Equal Employment Opportunity (EEO) the Office of Planning, Analysis and Statistics, and the Office of the Ombudsman.

The Office Manager is responsible for advising, assisting, and representing the Director in all areas of administration and management of EOIR. As delegated by the Director, exercises staff coordination and/or supervision over all support elements of EOIR related to administration, resource management, operations/policy, logistics, and mission support.


Duties include but are not limited to the following:

• Acts as the Director's Office liaison with EOIR divisions, courts, staff and stake holders as well as other government agencies and Congressional Staff. Confers with the Director and key staff regarding all areas of daily agency operations, critical and/or sensitive management areas and projected changes in the assigned mission.
• Recommends organizational and operational procedures and/or modifications regarding mission functions or management alignment of EOIR programs from the Department.
• Advises the Director on the potential value, feasibility, and implications of current and proposed projects.
• Develops and coordinates position on issues of major importance.
• Performs a wide range of administrative functions including oversight of events calendar, travel management and access to the Director.

Salary

• $167,603 - $195,200/year

Conditions of Employment

• You must be a U.S. Citizen or National.
• You must complete a background investigation, credit check, and drug test.
• Selective Service Registration is required, as applicable.
• Moving and Relocation Expenses are not authorized.
• Resume and supporting documents (See How To Apply section).
• A one year probationary period may be required, if not already met.
• Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

Qualifications

In order to qualify for the Office Manager position, you must meet the following time in grade requirements and minimum qualifications:

TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-14 level is required to meet the time-in-grade requirements for the GS-15 level. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible. Please see Required Documents for additional information). Time-in-grade requirements also apply to VEOA applicants having held a GS position in the past year.

FOR THE GS-15 LEVEL:

Specialized Experience: Applicants must have at least one or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-14 grade level in the Federal service, performing the following duties:

• Performing a wide range of administrative functions including oversight of events calendar, travel management and access to the Director;
• Monitoring the flow of work in the Office and maintain close liaison with each component to facilitate the flow of information and to identify problems and important issues;
• Conferring with key staff regarding all areas of daily agency operations, critical and/or sensitive management areas, and projected changes in the assigned mission and;
• Recommending organizational and operational procedures and/or modifications regarding mission functions.

(Your resume must CLEARLY demonstrate this experience)

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

For more information on the qualifications for this position, click here.

Other Information This position is open to Competitive Merit Promotion, Non-Competitive, and Special Hiring Authority eligibles. You must meet the requirements for one of the following categories to be eligible. 1. A current permanent competitive service employee; former Federal employee who achieved career status in the competitive service; or former Federal employee who served on a career conditional appointment without achieving career status in the competitive service who was separated less than three years ago. You must submit an SF-50 that reflects career or career-conditional (Tenure field is 1 or 2); AND status in the competitive service (Position Occupied field is 1). 2. A Veteran applying under the Veterans Employment Opportunity Act (VEOA), must submit a copy of your DD-214 showing an honorable discharge. To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. NOTE: Current career/career conditional federal employees applying under VEOA must submit a qualifying SF-50 to show they meet time-in-grade. 3. A 30% or more Disabled Veteran: You must submit your DD214, a completed SF-15, and letter from the VA dated 1991 or later. 4. Military spouses are eligible if their active duty military spouse: 1) receives a Permanent Change of Station move; 2) has a 100% disability rating; or 3) died while on active duty. Please submit supporting documentation. 5. Schedule A: The DOJ welcomes and encourages applications from persons with disabilities and is committed to ensuring that persons with disabilities have equal opportunity to be hired and advanced based on merit. To be considered for a Schedule A appointment, you must submit proof of your disability. This proof may be in the form of documentation obtained from licensed medical professionals, state or private vocational rehabilitation specialists, or any Government agency that issues or provides disability benefits. You must submit valid documentation regardless of the date of determination of your disability. Proof of disability documentation needs to specify that you are eligible to apply using Schedule A. It does NOT need to detail your specific disability, medical history or need for accommodation. To view sample Schedule A proof of disability letters click here. The Schedule A letter must be separate from any Veterans' Preference documentation. 6. A Former Peace Corps or VISTA Volunteers Appointment. Please submit documentation to be considered. 7. Other non-competitive authorities (please see announcement language for applicable authorities). 8. A current or former Land Management Bureau employee who has served at least 24 months under a time-limited competitive appointment who is eligible for appointment under the Land Management Workforce Flexibility Act. Required Documents

To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes:
1. Your Resume showing relevant experience; cover letter optional. (Please see the How You Will Be Evaluated section)
2. A complete Assessment Questionnaire.
3. Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded/conferred.)
4. Other Supporting Documents, if applicable to you.

• Current and Former Federal Employees: Must submit your most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service (block 24 must contain a 1 or 2 and block 34 must contain a 1), highest grade held (or promotion potential) on a permanent basis, position title, series and grade. If your current grade is not your highest permanent grade, submit an additional SF-50 showing your highest grade. Examples of qualifying SF-50s: Promotion, WIG, new appointment, and SF-50s dated more than one year. You may have to submit multiple SF-50s. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.
• If you are a veteran and you are claiming veterans' preference you must submit a DD214,"Certificate of Release or Discharge from Active Duty," which shows dates of service and separation under honorable conditions. Active Duty Service Members expected to be released or discharged from active duty service may submit a written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Without this documentation, you will not receive tentative veterans' preference and your application will be evaluated based on the job application materials submitted. Veterans' preference must be verified prior to appointment.
• If you are claiming 10-point veterans' preference based on service-connected disability, award of the Purple Heart, or derived preference, in addition to the DD214 or certification requirements described in the above bullet, you must also submit an SF15, "Application for 10-point Veterans' Preference," and required documentation that is acceptable proof of your claim for preference. (e.g. An official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the veteran's service-connected disability and combined disability rating.) For more information on Veterans' Preference click here.
• Surplus or displaced employees eligible for CTAP/ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), most recent performance appraisal, SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, full performance level, and duty location with your application. For more information about CTAP/ICTAP eligibility click here.
• Any other supporting documentation required for verification as described in the announcement.

Note: Multiple selections may be made from this announcement. Salaries above are an approximation.

How to Apply

You must submit a complete application package by 11:59 PM (EST) on the closing date of this announcement.
* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire, which can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12796548.
* Click the Submit My Answers button to submit your application package.
* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
* To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

If you are unable to apply online or need to fax a document you do not have in electronic form, please contact EOIR.HR_Application_Review@usdoj.gov
You must submit a complete application by the close of the announcement.