Legal Office Assistant

JOB SUMMARY

The Legal Office Assistant will perform legal secretarial duties, coordinate office activities and provide office administration. 

ESSENTIAL FUNCTIONS

• Proactively support attorneys, as directed
• Receive and greet visitors, answer telephone calls, and respond to general inquiries such as whether or not hearings are going forward
• Sort, open, log and distribute incoming mail and electronic mail and upload to case files
• Coordinate and set hearings, depositions, mediations and other relevant events
• Manage attorney calendars, including calendaring due dates for the responses to complaints and discovery  
• Prepare, file and serve legal documents such as notices of email designation, notices of appearance, notices of deposition and notices of the hearing
• Assist with releases, prepare joint stipulations for dismissal and proposed orders for dismissal, as well as actively following up as needed
• Use electronic filing systems in Florida such as the Florida Courts E-Filing Portal and eCourtsey
• Compose routine letters, memoranda and reports
• Proofread and correct documents for grammar, spelling, punctuation, format and syntax
• Coordinate office supplies, equipment and repair/maintenance services through the Corporate Office
• Assist with the preparation of expense reports, time keeping and other similar records

REQUIRED SKILLS & EXPERIENCE

• Minimum of two (2) years of legal office experience
• Property insurance defense and litigation experience preferred
• Must be self-managed and be able to work independently
• Solid organizational skills and strong attention to detail in meeting deadlines
• Advanced knowledge of software applications including Microsoft Outlook, Word and Excel
• Must have the ability to use Florida’s web based systems such as the Florida Courts E-Filing Portal and eCourtsey.
• Ability to accurately process a variety of tasks and high volumes of work in a fast-paced environment
• Excellent interpersonal and communication skills both verbally and written
• Holds a high level of professionalism

EDUCATION & TRAINING

• Associates’ Degree or five (5) years legal office experience required; Bachelor’s degree strongly preferred

LICENSES OR CERTIFICATIONS

• None

HYBRID WORKING & COLLABORATION WEEKS

To foster HCI’s commitment to creating a collaborative work environment, remote workers will be required to report to a central office location for one week every quarter for collaboration, team building, and educational exercises. Attendance during collaboration weeks is a vital component of our team culture, and therefore mandatory unless exceptions are approved through Human Resources. Additionally, employees may be asked to report to the office outside of collaboration weeks as project requirements, team meetings, or other organizational needs that necessitate in-person collaboration occur.