Senior Legal Records Clerk

Serves as the Lead Worker, and/or the Subject Matter Expert assigned to the Case Tracking Division in the Fairfax Circuit Court. 

Specific duties include:

• Provides technical expertise in specific areas, and/or performs the lead administrative duties to ensure accuracy and consistency in processing legal documents.
• Assists with staff scheduling, work assignment, training, and reviewing the work of unit staff.
• Serves as a resource in resolving complex cases and customer service issues.
• Cross-trained in all functions to perform tasks as a floater in the team.
• Serves as backup to supervisors in their absence.
• Performs other duties as assigned.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Serves as a resource, trainer, and technical expert in an assigned area;
Manages complex and technical cases that require the application of broad knowledge of the legal guidelines and procedures associated with the particular assignment;
May serve in a lead capacity over a team of clerks assigned to the same operational functions;
Assists the supervisor with staff scheduling, work assignment, training, and reviewing the work of unit staff;
Routinely trains and mentors less experienced staff;
Resolves more complex customer service issues received by phone, email, fax, mail, or in person;
Recommends process improvements and assists in implementation;
Serves as backup to supervisors in their absence.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of the functions of the assigned business areas and/or court procedures;
Knowledge of the Code of Virginia, the Virginia Supreme Court's Clerk's Manual, laws and regulations related to the assigned business areas;
Knowledge of standard administrative procedures, practices, and equipment;
Ability to interpret and explain complex rules and regulations to staff and customers;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to motivate, train, and mentor staff;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation; Plus three years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.
 
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.
 
PREFERRED QUALIFICATIONS:

• Three or more years of Court and/or legal experience.
• Knowledge of the Code of Virginia and regulations in relevant areas.
• Excellent attention to detail and organizational skills.
• Clear and concise oral and written communication skills.
• Experience working in a team environment.
• Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
• Experience with Microsoft Office suite, especially Word, Excel, and Outlook. 

• Ability to communicate verbally and in writing. 
• Copy and scan court documents. 
• Must be able to sit at a desk or on a counter stool or stand for long periods of time. 
• Must be able to type at least 30 words per minute due to high volume of documents. 
• Requires ability to lift boxes, files and push a cart weighing up to 20 pounds. 
• Ability to input and retrieve data from a computer.
• All duties performed with or without reasonable accommodations.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home — including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity. 

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.?  

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.  TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY. 

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