Records Specialist

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description:

Maintain organized in-house storage system for files and keep track of all off-site file storage.

Key Responsibilities and Essential Job Functions:

• Filing, computerized indexing and maintenance of active files in a centralized location.
• Preparation of files for off-site storage.
• Liaison with off-site storage company.
• Maintain current index of off-site files.
• Review all off-site storage invoices.
• Special project and duties as assigned.

Required Skills:

• Interpersonal and organizational skills.
• Knowledge of general office IG policies, procedures, and practices.
• Knowledge of English grammar, punctuation, spelling, and arithmetic.
• Knowledge of court system, legal terminology, and organizational skills, as well as the ability to perform a variety of complex administrative duties.
• Ability to proof own work and the work of others.
• Ability to instruct new employees.
• Ability to use various computer systems, software, and office equipment.
• Ability to exercise excellent communication skills, both orally and in writing.
• Ability to perform accurate computations and verification of data.
• Ability to work with confidential and/or sensitive data.

Required Qualifications & Education:

• Bachelor’s Degree and/or equivalent work experience.
• 2-3 years of experience.
• Light typing ability (40+ WPM).
• Time management ability.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage
• Ability to lift heavy boxes at a minimum of thirty pounds.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.  Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.