Accounts Payable Administrator

Freeman Mathis and Gary, a national litigation firm headquartered in the Cobb Galleria area of Atlanta, GA, is seeking a detail-oriented and highly organized Accounts Payable Administrator with 1–3 years of experience. This role reports directly to the Controller and collaborates closely with the Accounts Payable team to ensure timely and accurate payments to vendors. This position involves both administrative and clerical duties and plays a key role in supporting the broader team. The ideal candidate is a problem-solver who thrives in a fast-paced, team-driven environment and understands the importance of excellent client service—both internal and external.

Please note: This is a 100% in-office position; remote work is not available.

 

Key Success Factors

 Successful team members at our firm exhibit the following qualities:

•  Personable, professional, and positive
• Approachable, respectful, and collaborative
• Accountable, takes ownership, and learns from mistakes
• Organized, punctual, discreet, and responsive (within 24 hours)

 

 

 

Duties and Responsibilities

•  Provide clerical and accounting support to the AP department
• Reconcile payments and resolve discrepancies
• Send vendor invoices to insurance adjusters/clients for direct payment in a high-volume environment
• Perform AP statement reconciliations
• Research and resolve invoice or vendor-related issues
• Respond to vendor inquiries promptly and accurately
• Collaborate with vendors to resolve past-due balances or credits
• Maintain and organize accounting records and reports
• Handle IRS TIN matching and vendor set-up (including W-9s and info sheets)
• Assist with preparation of year-end 1099s
• Enter invoices into accounting system, ensuring accuracy and compliance
• Support credit card payment processing
• Prioritize tasks effectively in a high-volume, deadline-driven environment
• Perform other duties as assigned in support of AP and general accounting

 

Education, Experience, and Skills

• 1–3 years of experience in accounts payable, customer service, insurance, or legal industry preferred
• Experience in a high-volume transactional environment
• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office, especially Excel
• Exceptional organizational and time management abilities
• Strong problem-solving and analytical skills
• Experience with complex invoice coding (e.g., billable, non-billable, multiple locations)
• Able to interact professionally with attorneys, staff, and vendors
• Maintains confidentiality and professional discretion
• Calm under pressure and maintains a positive, service-oriented attitude
• Experience with 1099 preparation preferred
• High emotional intelligence and multitasking capability

   

What We Offer 

• Competitive salary
• Comprehensive medical, dental, and vision benefits
• HSA/FSA options for employees and dependents
• Work-life balance and generous PTO policy
• 401(k) with 3% employer Safe Harbor contribution
• Firm-paid life insurance and long-term disability coverage
• Employee Assistance Program (EAP)
• Year-end bonus and employee referral programs

 

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.