Senior Administrative Assistant, Legal

Realty Income aims to be a globally recognized leader in the S&P 100, committed to creating long-term value for all stakeholders. These stakeholders include our dedicated team members, who embody our purpose: building enduring relationships and brighter financial futures. This guiding principle serves as a beacon for our team, influencing every action we take.

Our employees consistently invest their time, commitment, and dedication into the company, and in turn, they receive investment returns in the form of purpose, belonging, and opportunities for advancement. 

We are committed to best-in-class corporate responsibility practices through environmental initiatives, governance programs, and community outreach projects. From the boardroom to the breakroom, our team members make a difference every day. 

Job Summary

Realty Income is looking for a Senior Administrative Assistant to join our in house Legal team. In this role, you will provide administrative assistance to a team of in-house attorneys and paralegals who work within our Asset Management, Property Management, and Financial Operations departments. This role involves independently managing multiple tasks, ensuring the seamless execution of legal operations, and extending support to the department as required.

What you will work on:

• Track incoming legal requests in the internal database.
• Compile file documentation for attorneys and paralegals upon receipt of requests from the business teams.
• Assemble leasing or other documents in conjunction with the real estate paralegal and prepare for execution.
• Notarize documents as needed, coordinate the schedule of team notaries.
• Manage form documents, checklists and other materials for the team.
• Receive and process mail for the team; prepare and send overnight packages.
• Assist team leader with calendaring, team communication, and onboarding of new team members.
• Process invoices and assist attorneys with travel arrangements and expense reports.
• Assist with preparation and delivery of notices to tenants and third parties.
• Assist with records retention and filing.

Qualifications:

Candidates are typically expected to have:

• At least 5 years of relevant professional administrative assistant experience in a business environment.
• Combination of education, training, experience, skills and other characteristics that would provide the requisite knowledge and abilities in support of the essential job function.
• Excellent communication, organization and administrative skills, including performing duties with a high degree of accuracy and timeliness.
• Excellent computer skills in Adobe and Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Familiarity with SharePoint and Salesforce.
• Ability to develop rapport and a working relationship with a diverse group of attorneys, paralegals, and business team members.
• Notary public for state of employment (may be obtained after employment).

This hybrid position is based in our San Diego (Del Mar area) headquarters. Monday through Thursday is in-office for collaboration, with the opportunity to work remotely on Friday.  

The hourly rate for this role is $26.15 - $33.13 - $40.56.

Offers near the high end are uncommon but may be considered for candidates with exceptional experience and skills and are dependent on the facts and circumstances of each case. You may be eligible for an annual discretionary bonus and an annual discretionary stock award, to be discussed during the interview process. An annual pay rate and total compensation package is generally determined by the candidate's experience, knowledge, education, skills, performance, and abilities, as well as internal equity, company performance, and alignment with market data.
 
We offer a best-in-class benefits package that includes healthcare, dental, and vision insurance for employees and eligible dependents. Our 401(k)-retirement plan has a company match of 50% up to 6% of eligible compensation. Realty Income also offers other wellness, financial, and work/lifestyle-specific benefits, along with a generous PTO accrual; in addition to 12 paid holidays, and paid volunteer time. Realty Income’s purpose is to build enduring relationships and brighter financial futures, and this starts with you!

Realty Income is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you require accessibility support to submit your application or other reasonable accommodations to participate in the recruitment process, please contact talent@realtyincome.com, or call 800-375-6700. An employee will respond to your message to begin the interactive process. Please note that this phone number and email address are only for individuals seeking a disability accommodation when applying for a job.