Director of Facilities

Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation.  

Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client’s side every step of the way.  

This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can’t just take our word for it...apply today and join the WLG family.  

Position Summary: 

Witherite Law Group and associated companies seeks professionals who want to join a high-performing team committed to working together to accomplish our mission and uphold our values of People First, Unmatched Expertise, and Integrity Always. The Senior Director of Facilities is responsible for oversight in all aspects of facility expansion projects in multiple US cities as well as oversight of current leased space, building relationships, equipment upkeep, fixed-asset management, procurement and all other aspects in ensuring our facilities are operational, safe, professional and embody the tenants of Witherite Law Group. 

Key Responsibilities: 

• Lead and manage the multi-city team to ensure proper task management, projects, scheduling, inventory, and safety. 
• Maintains the operations of multiple facilities and offices in multiple cities, including 100 – 250K (eventual) square feet of occupancy. 
• Directs and oversees all office-related activities including building relationships, vendor accountability, furniture and fixture accountability, capital budgets, relocations, maintenance, and internal remodeling. 
• Systematically and efficiently coordinate office furniture purchases according to policy and budget. Forecasts needs based on company growth. 
• Maintain and improve Asset and Inventory Management processes; oversees company use of WASP for accountability and inventory. 
• Optimize security management strategies- badging and office key management systems, security ingress/egress and security cameras. 
• Manages the firm’s Emergency Preparedness Program and responds to all firm emergencies to ensure employees and visitors are safe and prepared. 
• Oversee a Safety Management program including Maintenance of First Aid Cabinets and AED machines. 
• Manages Building and tenant relationships. Reviews and analyzes leases for compliance and works with accounting to ensure annual agreements are met. 
• Develop and maintain a Quality Assurance Program – For facility appearance, cleanliness, and maintenance.  
• Develop and ensure adequate Vendor management: Archiving and Shredding Services, Copier, and printer contract management services, etc.  
• Manages vendor relationships and collaborates with firm leadership on requests for proposals, contract negotiations and fulfillment of existing relationships.  
• Review facility policies and procedures for compliance, enforcement and up to date.  
• Ensures compliance of legal and labor law postings for facilities according to state and local authorities.  
• Conducts Performance Evaluations for managers and staff.  
• Actively seeks cost-saving opportunities for the firm. 
• Develop, oversee, and evaluate systems for all aspects of operation, repair, and maintenance of the existing facilities 
• Oversee the supply procurement and management programs and ensure optimum policies and procedures with a focus on stewardship 
• Oversee Facility and Office Services teams who subsequently manage city most aspects of city offices including janitorial services, support contracts and all aspects of facilities upkeep 
• Ensure compliance with all health and safety, environmental, and risk management policies and procedures 
• Respond immediately to emergencies and perform tasks necessary for the well-being and protection of property and occupants 
• Develop short- and long-range plans and program objectives, an annual budget, and a capital improvement budget for future repairs and improvements to the facility. 
• Function in an interactive and cross-functional relationship with all other departments, Executive Team and Company Ownership 
• Perform all other duties as assigned

Qualifications:

• Must have a minimum of 5 years of prior experience in facilities management including expansion and growth projects. 
• Proficiency in Procurement Management and Asset Management software.  
• Proficiency in Microsoft Office Suite. 

Physical Requirements:  

• Office environment with normal business hours necessary to satisfactorily perform job functions.   
• Stand/Sit – Must be able to remain in a stationary position up to 50% of the time.  
• Walk – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.  
• Use of hands/fingers to handle or feel – constantly operates a computer and other office machinery such as a copy machine/printer.  
• Climbs stairs – May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.    
• Carry weight/lift - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.   

Benefits and Perks

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period) and LTD Insurance
• Option to purchase additional Life and AD&D Insurance
• Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• 10 Company Holidays
• Tuition Reimbursement

Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job. 

WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.