Legal Assistant - Omaha

LEGAL ASSISTANT

Omaha Office (Regency) | Full-Time
Schedule: Monday - Friday, 8:30 AM - 5:00 PM

Woods Aitken LLP is seeking a collaborative, enthusiastic, and detail-oriented Legal Assistant to join our Labor and Employment Law team in our Omaha office.

The ideal candidate will be highly organized, proactive, and comfortable managing multiple priorities while supporting both case management and administrative aspects of a busy practice. Candidates with prior legal experience and/or certification are encouraged to apply.

Responsibilities

• Drafting, proofreading, and formatting correspondence, pleadings, discovery, and other legal documents
• Managing case files and document organization, including electronic filing in state and federal courts
• Maintaining attorney calendars, including court deadlines, and meetings
• Ensuring docket entries in the firm’s practice management system (LMS) are accurately reflected on the attorney’s calendar
• Conducting conflict checks and preparing engagement letters for new matters
• Scheduling meetings and sending invitations internally and externally via Outlook, Teams and Zoom
• Printing and organizing documents for attorney review as requested
• Communicating professionally with clients, courts, opposing counsel, and outside organizations
• Assisting with administrative support tasks including time entry, billing coordination, and expense reporting
• Collaborating with other assistants, paralegals, and attorneys to ensure seamless case management

What We’re Looking For
The ideal candidate is:

• Professional demeanor, discretion, and strong commitment to client service
• Organized and detail-oriented, with the ability to juggle multiple priorities
• Proactive and takes initiative to anticipate needs of attorneys
• A strong communicator with excellent verbal and written skills
• Tech-comfortable and willing to learn new systems and processes
• Reliable, highly responsive, resourceful, and team-oriented
• Ability to work independently as well as part of a collaborative team
• Flexible and adaptable; enjoys fast paced work

Qualifications

• 2+ years of legal support experience preferred (law firm or corporate legal setting)
• Knowledge of legal terminology, court procedures, and e-filing systems
• Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and document management systems
• Familiarity with Copilot or other AI tools
• Experience with legal practice management/time & billing systems preferred

Job Requirements

• High school diploma or equivalent required
• Ability to work full-time, in-office, Monday through Friday from 8:30 AM to 5:00 PM unless otherwise arranged
• Ability to lift and carry up to 20 pounds as needed for moving file boxes as needed
• Ability to perform tasks that may require frequent movement between workstations, conference rooms, and common areas
• Ability to effectively carryout seated computer-based responsibilities for extended periods and work at a computer
• Ability to communicate clearly in person, by phone, and in writing

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Why This Role Matters
Our legal assistants play a critical role in the success of our attorneys and the service we provide to clients. Your attention to detail, organization, and professionalism help ensure matters move forward efficiently and our clients feel supported every step of the way.

Why Woods Aitken?

At Woods Aitken, you’ll find more than a job—you’ll find a culture built on:

• Positive and transparent management
• Strong support staff and open communication
• Respect for every team member’s input
• Community involvement and pro bono work
• Long-term retention of attorneys and staff

In a recent Employee Engagement Survey, our team most often described our environment as:
Collegial • Supportive • Challenging • Integrity • Professional • Engaging • Flexible

And 100% of our attorneys and staff agreed:

• “I trust our senior leaders to lead the organization to future success.”
• “I am proud to work here.”
• “The senior leaders of this organization demonstrate integrity.”

Benefits & Perks

We are committed to supporting the well-being and success of our employees. Highlights include:

• Health Coverage: PPO or HSA plans through Blue Cross Blue Shield, plus Dental, Vision, Critical Illness, Accident, and Hospital Indemnity options
• Life & Disability: $80,000 life insurance coverage (firm-paid) and long-term disability insurance
• 401(k): Eligible upon hire, with immediate 100% vesting; firm contributes 4% of salary
• Leave: Medical Leave of Absence eligibility after one year
• Flexibility: Flex Time policy (up to 4 hours per week) to support work/life balance
• Community: Paid Volunteer Time policy to encourage service and outreach

How to Apply

Interested candidates should apply online with their resume or share their LinkedIn profile with Jennifer Lea, Executive Director, at jlea@woodsaitken.com. Questions may be directed to 402.475.7085.