Legal Administrative Assistant | Litigation and Trusts & Estates

FOR NEARLY 140 YEARS, WE HAVE BEEN A POWERFUL, INNOVATIVE FULL-SERVICE LAW FIRM HELPING TO BUILD THE AMERICAN WEST. 

Fennemore isn’t your average law firm. With 20 offices in 6 states and industry-leading job satisfaction, you’ll join a dynamic team that is setting trends, breaking records, and helping clients and employees thrive. You will be a part of an extraordinary group of individuals who collaborate and find solutions together—a team that is inclusive, makes connections, and brings their passion and pride to all they do. 

Together, we strive to create an inclusive law firm that upholds respect for each other and our unique backgrounds. We commit on all levels to working together to promote equal opportunity, understand and value differences, and foster a dignified and diverse work environment. Fennemore’s commitment to our values translates into the workplace. Law.com named Fennemore is the fastest-growing law firm in the U.S., and we consistently have among the best retention statistics in the country. 

Fennemore has an exciting opportunity in our Oakland office for a skilled and motivated full-time Legal Administrative Assistant to join our growing Litigation, Business Litigation, and Trusts & Estates Litigation teams. This is a hybrid position requiring three days per week in the office, with the remaining days worked remotely. The role provides an opportunity to support attorneys across a range of practice areas and is well-suited for someone who is detail-oriented, organized, and experienced in managing a busy legal workflow with accuracy and professionalism.

Responsibilities:

• Provide high-level administrative support to multiple attorneys across litigation-related practice groups;
• Manage complex calendaring, court docketing, and scheduling;
• Conduct online research (e.g., PACER, court filings, agency databases);
• Prepare, format, proofread, and finalize a wide range of legal documents and correspondence;
• Coordinate conflict checks and assist with retention letters;
• Interact with clients via telephone, in person, and email;
• File and organize legal documents and correspondence under the general direction of attorneys;
• Prepare indexes, file backers, labels, and trial/case notebooks;
• Submit court filings, including e-filing;
• Track attorney CLE requirements;
• Ability to anticipate attorneys' needs and take proactive steps to ensure efficient workflow;
• Coordinate the completion of projects with other firm departments as needed; and 
• Other duties as assigned.

Required Qualifications:

• 5+ years of litigation legal administrative assistant experience;
• Adhere to the highest standards of ethical conduct, particularly regarding confidentiality and the careful handling of sensitive information;
• Demonstrate adaptability to multi-task in a fast-paced environment;
• Strong knowledge of the English language, including excellent spelling, grammar, punctuation, form, and style;
• Exhibit superior organizational skills, attention to detail, and the ability to manage multiple projects to completion on a deadline;
• Ability to prepare a table of contents and table of authorities;
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe or Kofax, document management, and time entry systems; experience with iManage and Intapp is a plus; and
• High school diploma or equivalent.

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401k Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. Fennemore is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations during any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Salary: $100,000-$105,000/year