Legal Administrative Assistant

SWBC is seeking a talented individual to provide administrative support to attorneys, paralegals, and licensing team members. This position is offered as an in-office only position.

Why you'll love this role:

At SWBC, you’ll be part of a collaborative legal team that values precision, confidentiality, and service excellence. As a Legal Administrative Assistant, you’ll play a key role in supporting attorneys, paralegals, and licensing professionals—helping ensure smooth operations and timely responses across a variety of legal and administrative functions. You’ll thrive in a detail-oriented environment where your organizational skills and initiative are appreciated and rewarded. If you enjoy being the go-to person for keeping things running efficiently and take pride in supporting high-impact work, this is the role for you.

Essential duties include the following:

• Assists in receiving and processing internal legal requests. 
• Assists in drafting miscellaneous and legal letters.
• Assists with updating and reporting on task status in contract management system.
• Assists with the corporate contracts filing and will assist with insurance licensing information databases to ensure accuracy, quality, and efficiency.
• Assists in administering litigation files and discovery responses.
• Assists in sending notifications of license expiration to appropriate parties and providing requested licenses copies.
• Assists in responding to questions regarding Licensing CLE.
• Maintains department invoices and/or expense reports by reviewing and coding outside law firm invoices for payment and preparing expense reimbursements for submission.
• Maintains department reference books and renewals of subscriptions and memberships.
• Orders, distributes, and maintains all office supplies and equipment for the department. 
• Receives, scans, and distributes all incoming mail.
• Performing other miscellaneous tasks and side projects including but not limited to periodic electronic file clean up and organization.
• Assists with filings for various divisions.
• Assists with real estate matters for review and attorney approval.

Serious candidates will possess the minimum qualifications:

• Some college courses in business, or related fields or experience.
• Related experience in an insurance or financial environment preferred.
• Technically proficient in Microsoft Word, Excel, and Power Point.
• Strong ability to focus on details, demonstrate accuracy, and maintain a high level of confidentiality.
• Excellent communication, organization and interpersonal skills.
• Type at least 40 wpm accurately.
• Able lift and/or carrying 10-20 lbs. of legal materials.

SWBC offers*:  

• Competitive overall compensation package
• Work/Life balance 
• Employee engagement activities and recognition awards 
• Years of Service awards
• Career enhancement and growth opportunities 
• Leadership Academy and Mentor Program
• Continuing education and career certifications 
• Variety of healthcare coverage options
• Traditional and Roth 401(k) retirement plans 
• Lucrative Wellness Program

*Based upon employee eligibility 

Additional Information:

SWBC is a Substance-Free Workplace and requires pre-employment drug testing.

Please note, SWBC does not hire tobacco users as allowed by law.

To learn more about SWBC, visit our website at www.SWBC.com. If interested, please click the appropriate apply button.