Legal Services Assistant - Business Group

Job Summary: 

 Ice Miller LLP, a national law firm, is seeking a Legal Services Assistant with corporate transactional business experience to support multiple attorneys in our business practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position. 

***Salary in the range of $65,000 – $85,000 dependent on experience level***

Essential Job Duties:

• Manage all aspects of administrative practice, including legal and non-legal processes.
• Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems.
• Manage the preparation and coordination of complex document preparation, including corporate transactional documents; all attachments, exhibits and enclosures are intact.
• Manage electronic execution of documents using DocuSign.
• Prepare and process outgoing correspondence through mail, email or fax; arrange for specialized mail or messenger services as required.
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
• Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed.
• Manage scheduling of meetings, appointments, due dates, client-related activities, in electronic calendars for multiple legal assignments.
• Manage administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups.
• Maintain positive relations with internal clients (timekeepers) and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
• Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling.
• Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm.
• Proactively assist other Legal Services Assistants in teams when needed and when workload allows.
• Experience with workflow tool, BigHand preferred.
• Must be able to perform all essential job duties.

Minimum Requirements:

• High School diploma required.
• Minimum of five (5) years of experience as a corporate transactional business legal assistant required. 
• Knowledge of real estate practice area preferred. 
• Ability to prioritize work and balance multiple projects and deadlines. 
• Strong technology skills with Microsoft Office suite such as Word, Outlook, Excel, and PowerPoint and working with PDFs.
• Experience creating and working with documents containing styles and tables of contents, required.
• Maintains a professional demeanor, exhibits sound judgment, maintains confidentiality and uses discretion.
• Excellent problem-solving skills and demonstrates initiative.
• Excellent clerical skills and knowledge of grammar, spelling and punctuation. 
• Exceptional customer service skills in person, over the phone and via email.
• Exceptional attention to detail and ability to work independently and proactively.
• Ability to work in the office and remotely, with the appropriate internet capabilities as directed.
• Must be able to perform all essential duties as listed above. 

Candidates must have permanent authorization to work in the United States.

Benefits provided include Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others.  Please reach out for a comprehensive list of benefits provided.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website.