Corporate Paralegal and Compliance Specialist

GRISWOLD INDUSTRIESJob DescriptionCorporate Paralegal and Compliance Specialist JOB DIMENSIONS: Job Summary: Under minimal direction, the Corporate Paralegal and Compliance Specialist will manage our daily legal operations, corporate governance, and regulatory reporting. This role will act as a core support hub for our executive team, maintaining corporate entities, reviewing contracts, and ensuring absolute compliance with applicable laws and municipal operational requirements. Reports to:   Chief Financial Officer and Executive Vice President Duties/Responsibilities: Corporate Governance & Shareholder Support Manage and file all necessary City, County and state registrations. Maintain accurate corporate minute books, resolutions. Administer shareholder support tracking, including issuing and managing stock certificates, ledgers. Contract Management & Transactional Support Perform initial reviews, redlines, and structural audits of vendor contracts, non-disclosure agreements, and general legal agreements. Certificate of Insurance, Bonds and related documents as required. Assist in specialized due diligence and document management for property purchases and property leases. Labor & Regulatory Compliance Conduct rigorous research on prevailing wage requirements and handle ongoing Department of Industrial Relations (DIR) public works reporting. Support administrative tracking and documentation for company Worker’s Compensation claims and renewals. Coordinate operational compliance and rigorous record-keeping for the company’s regional Vanpool program requirements.   Case & Intellectual Property Support Serve as the primary administrative liaison for ongoing and new legal litigation cases, organizing discovery evidence and managing case tracking timelines. Facilitate administrative tracking and standard form drafting for the protection of company patents and trademarks.   Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position; and Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations. QUALIFICATIONS GUIDELINES:Any combination equivalent to, but not limited to, the following: Experience/Training/Education: Bachelor’s degree relevant to position and/or American Bar Association (ABA) approved Paralegal Certificate. Minimum 3-5+ years of in-house Corporate legal department or business law firm experience. California labor knowledge: Demonstrate experience navigating California-specific regulatory bodies, specifically DIR reporting and prevailing wage structures. Software: High proficiency with entity management portals, e-filing systems, and contract lifecycle management tools.     Physical Requirements:  Most work tasks are performed indoors where temperature is moderate and controlled by office environment systems; Ability to work (sit and/or stand) at a desk for the majority of the work day; walking and/or standing may be required for the remainder of the work day.  Length of time performing these physical requirements may vary from day to day and task to task; Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening, hearing ability, and visual acuity; Ability to operate office equipment such as computers, printers, filing cabinets, and other office equipment as applicable; Ability to occasionally lift and/or carry up to 15 lbs.; Ability to safely walk/move about on uneven and/or sand-covered surfaces throughout the 20-acre facility; and Ability to perform essential functions of the job, as defined; Reasonable accommodations provided upon request;