Legal Administrative Assistant

Job Description Summary:

Job Description:

What you would do:

• Assist in the preparation and editing of any necessary documents such as plan documents, policies, summary plan descriptions, deeds, closing documents, liens, promissory notes, etc.
• Create, maintain, and properly close client and matter files
• Schedule meetings, conference calls and travel arrangements
• Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing process
• Record any necessary documents, as directed, with local governmental entities
• Other administrative tasks, as assigned

What is expected:

• Ability to problem-solve
• Strong proofreading skills, ensuring accuracy and attention to detail in all written communications and documentation
• Ability to monitor, maintain, and respond to client email communications and manage the inbox efficiently
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations

What we offer:

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

The anticipated initial hourly rate for someone who is hired into this position is $31.79 – $38.97/hour based on a 37.5 hour a week schedule.

Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law.  This is a non-exempt role paid on an hourly basis with a 37.5-hour schedule work week.  The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.

What is required:

• 3+ years of legal administrative experience, with a background in time entry, billing, invoicing, and calendar management
• Experience at Am Law 50/100 firms strongly preferred
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)

Desired Qualifications:

• Prior experience in either real estate or benefits & executive compensation support roles