Court Clerk – Liaison Services - CCLS

Title: Court Clerk – Liaison Services

Location: Miami Gardens, FL 33056

Duration: 06 Months

Position Description

• This is a non-sworn position under the general direction of the Support Services Captain.
• The purpose of the position is to facilitate the off-duty employee program and the court liaison program.
• Employees in this classification perform administrative support work related to these functions.
• They invoice clients, prepare court documents, process subpoenas, and serve as the court liaison. Performs related work as directed.

Responsibilities:

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s)may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Independently prepares and processes forms, documents, and other written communication in a prescribed manner for retrieval and distribution to different departments and organizations.
• Assignments involve a high volume of work with established deadlines and are completed with only general direction.
• Responsible for the implementation of the e-Subpoena Court System.
• Serves as the department's e-Subpoena liaison.
• Processes off-duty employment requests, assigns employees, and invoices clients.
• Generates and files departmental-related reports or documents relating to the agency's off-duty and court liaison functions.
• Maintains current knowledge of trends and developments regarding court procedures.
• Accurately prepare or provide information regarding off-duty or court appearance pay as outlined in the City's policies and procedures.
• Evaluates the efficiency of related operations and recommends improvements in the inefficiency and effectiveness of court monitoring and off-duty employment systems.
• Audit records to ensure accuracy of transactions and for adherence to established policies and procedures.
• Assists in training new department personnel; establishes and maintains effective working relations with department personnel to resolve problems and coordinate payroll activities related to off-duty or court appearance pay.
• Communicates both orally and in writing with vendors, clients, and other governmental agencies.
• Creates requisitions and updates tables on the automated system. Scans, converts, and saves applicable documents to the centralized server.

Skills Required:

• Ability to review, classify, categorize, prioritize, and/or analyze data and/or information.
• Knowledge of procedures for operating various office equipment, including personal computers.
• Knowledge of standard formats for various letters, memos, and related documents.
• Knowledge of general office procedures, practices, and equipment. Includes discretion in determining data classification and referencing such analysis to established standards to recognize actual or probable interactive effects and relationships.
• Ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Ability to utilize a wide variety of reference data and information.
• Ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages.
• Ability to review, evaluate, and analyze current crime/intelligence information, events, periodicals, and publications related to criminals and their activity.
• Ability to comprehend, interpret, and respond to crime/intelligence information and to conduct analytical investigations.
• Ability to make discretionary decisions pertaining to confidential crime/intelligence matters.
• Ability to exercise judgment, decisiveness, and creativity required in situations involving evaluating information against measurable or verifiable criteria.
• Ability to express ideas clearly and concisely, both orally and in writing.
• Skill in the use of a personal computer with keyboard, including the use of software packages to include Microsoft Word, Excel, PowerPoint, Outlook, CJIS, EDEN, FCIC, NCIC, Internet and public databases; calculator; police radio, motor vehicle, copier; facsimile machine, and telephone.

Skills Preferred:

• Thorough knowledge of modern law enforcement principles, procedures, techniques, and equipment.
• Considerable knowledge of applicable laws, ordinances, and department rules and regulations.
• Knowledge of the department to which the assignment was made, including its policies, procedures, regulations, organization, and workflow.

Experience Required: One (1) year of general administrative experience.             

Experience Preferred: One (1) year of previous experience in administrative support functions related to court and/or off-duty coordination. 

Education Required: High school diploma or GED; supplemented by college-level coursework with emphasis in Business Administration, Public Administration, Criminal Justice, or a closely related field.            

Education Preferred: Associate's or Bachelor's degree preferred.

Additional Information: Must possess and maintain, throughout employment, a valid Florida driver's license.