Legal Assistant - Part Time

ORGANIZATION OVERVIEW

Urban Resource Institute (URI) is a dynamic, innovative, and well-respected organization founded in 1980 that transforms the lives of domestic violence survivors and homeless families through safe shelter and comprehensive services; delivers prevention and intervention programs that break cycles of violence and poverty; and actively works for sustainable systemic change. URI is the oldest licensed provider of domestic violence (DV) shelter and services in New York State and is the largest provider in the United States of DV shelter services, as well as a leading provider of shelter and services for homeless families.

POSITION OVERVIEW

The Legal Assistant provides comprehensive administrative and operational support to the Legal Division by delivering administrative, legal, and compliance support. The Legal Assistant is responsible for managing legal documentation, coordinating litigation support, facilitating policy development, and ensuring timely response to legal inquiries and subpoenas via a software as a system known as Monday Board. In addition, the Legal Assistant acts as a liaison across departments, participates in cross-functional workgroups, and supports strategic initiatives.

A strong emphasis is placed on attention to detail, confidentiality, multitasking, and proficiency with legal and organizational technology platforms, including Contract Management Software (CMS), Microsoft 365, Microsoft Outlook, SharePoint, PowerPoint, Microsoft Teams, and Monday.com. Excellent communication skills and ability to work independently and collaboratively in a dynamic, fast-paced environment are required.

Hourly Rate: $21.42 - $25.00

20 Hours Per Week

MAJOR DUTIES AND RESPONSIBILITIES

Legal Documentation and Record Keeping:

• Legal Documentation and Record Keeping:
• Maintain and organize legal documents, contracts, and correspondence.
• Prepare and update legal reports, summaries, and presentations for external and internal parties.
• Manage legal updates utilizing Monday.com.
• Implement and refine document retention.

Administrative Support:

• Schedule and coordinate legal meetings with internal and external parties.
• Maintain and manage calendars for the General Counsel (GC) and Deputy General Counsel (DGC), including meeting logistics.
• Serve as backup administrative assistant to assist the Paralegal with CMS.
• Prepare meeting agendas, take minutes and follow up on action items.
• Handle legal invoice processing, track contract progress, and submit legal monthly expense report.
• Maintain General Counsel’s project list and perform legal dictation as needed.

Subpoena and Litigation Support:

• Respond to and process legal subpoenas, liaising with internal departments and external parties.
• Support litigation efforts by collecting necessary documents and following up with departments as needed.
• File legal documents in systems such as Monday.com and SharePoint.

Committee, Workgroup, and Policy Support:

• Coordinate and participate in workgroups involving the legal team (e.g., Critical Incident, Policy training, Enterprise Risk Management, and Cybersecurity).
• Assist with distributing policies for review and approval across appropriate departments and leadership.
• Manage vendor insurance certificate database and ensure vendor portal compliance.
• Manage legal site visits.

Collecting Legal KPIs for Reporting:

• Collect and upload Key Performance Indicators (KPIs) to monitor legal department objectives in alignment with strategic goals.
• Assist the General Counsel to update quarterly KPIs.

SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS

• Associates’ Degree required. 
• Bachelors’ Degree preferred. 

REQUIRED SKILLS AND EXPERIENCE 

• 2-3 years’ of experience as an Administrative Assistant. 
• Experience in a Non-Profit Environment a plus.
• Good computer skills. 
• Knowledge of Microsoft Office.
• Good communication skills - written and verbal. 
• Good planning, organizing and prioritizing skills 
• Problem assessment and problem-solving ability.
• Strong attention to detail and accuracy and follow-up skills.
• Must be flexible and adaptable.
• Must be a team player. 

SPECIFICATIONS FOR PHYSICAL REQUIREMENTS

• May be required to sit for long periods. 
• Will be required to read information on computer screen. 
• Will be required to use computer keyboard and mouse.
• Will be required to look at computer screen for long periods of time.

At URI we are committed to cultivating an inclusive work environment.  We actively seek a diverse candidate pool and encourage candidates of all backgrounds and abilities to apply. At URI we offer equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.

Salary

• $21.42 - $25