Administrative Specialist

The Judicial Council of California is accepting applications for the position of Administrative Specialist in the State Budget unit of the Budget Services office.

The Administrative Specialist provides essential administrative support to the State Budget unit staff to ensure timely submission of budget documents necessary to the budget development process. This support includes entering budget details into the state’s FI$Cal Hyperion budget system, running reports, and ensuring those entries are accurate, preparing other state operations and capital outlay reports, assisting with processing requisitions, and preparing binders for the Executive Office and office leaders. This position provides other essential support to the unit so that analysts can perform analytical tasks, and the supervisor can perform staff supervision and higher-level managerial tasks.

The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.

Duties

• Upload budget requests into the state’s FI$Cal Hyperion budgeting system.
• Run and review reports of data entered into the Hyperion budget system for validation of the upload data after each adjustment is entered.
• Run and consolidate Hyperion, Peoplesoft, and other reports to merge and create one report for validation across all systems.
• Create and maintain a log of budget requests.
• Review all purchase orders in the PeopleSoft system to identify capital outlay and support requisitions and run budget check on all requisitions.
• Assist with tracking, coordination, and logging of requests for legislative bill fiscal impact analysis.
• Assist with preparation and make recommendations for continuous improvement of the legislative bill analysis process.
• Prepare, maintain and distribute BCP/COBCP binders, legislative binders, and tracking documents.
• Administer and maintain electronic and paper filing system for the Governor’s Budget drills, BCPs, capital outlay project requests and COBCPs.
• Maintain unit calendar and schedule meetings as needed for management.
• Maintain and update Budget Services internal SharePoint site for announcements, budget services forms/templates and other pertinent Budget Services information.
• Maintain and monitor shared Budget Services email inbox.

Salary

• $5,450 - $7,629/month

Qualifications

EDUCATION AND EXPERIENCE:
Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

OR

Associate’s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Assistant with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California Superior Court or California state-level government entity.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How to Apply

To ensure consideration of your application for the earliest round of interviews, please apply by Sunday, April 20, 2025. This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of one page.

1. Please explain why you are interested in this position.

Benefits

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.