Administrative Specialist

The Judicial Council of California is accepting applications for the position of Administrative Specialist for the Center of Judicial Education and Resources (CJER).

This position provides support within CJER’s Judicial Branch Education unit and is supervised by the Principal Manager. This position is responsible for producing, reviewing, and tracking all CJER program Travel Claim forms and will assist the Associate Analyst in maintaining various tracking documents for record’s management, SB331, and the CARE act educational products. This position will also provide other clerical support, such as processing invoices, data entry, and generating reports.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.

Duties

• Receives, Reviews, and processes all program faculty Travel Expense Claim Forms (TECs).
  • Monitors CJER’s TEC mailbox, reviews submitted TECs and corresponds with faculty and administrative coordinators.
  • Submits completed TECs for Principal Manager’s signature.
  • Submits approved TECs to travel mailbox.
  • Prepares TECs for each program with the correct codes and program specific information.
  • Tracks repeated issues with TECs by entering mistakes into a spreadsheet.
  • Works with the Associate Analyst to prepare job aids and training to address repeated TEC issues/mistakes.

• Provides clerical support to the other units and the Principal Manager.
  • Enters requisitions and processes invoices as requested.
  • Tracks CJER contract faculty expenditures by entering data into a spreadsheet.
  • Accesses data from various spreadsheets to create reports as requested.
  • Logs video/podcast details into the existing database to assist the Distance Education team.

• Assists Associate Analyst with CJER’s records management process and tracking legislation.
  • Creates and maintains timelines to review records that should be deleted from specific files as directed.
  • Creates and maintains CJER’s record inventory using Excel.
  • Updates spreadsheets to track SB331 and CARE Act offerings.

Salary

• $5,614 - $7,858/month

Qualifications

Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

OR

Associate degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How to Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by September 1, 2025.
 

To complete an online application please click the Apply for Job button. 

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions.  Please indicate for which employer you performed these functions.  Your answers should not exceed a total of three pages.

1. Please describe work that you have performed using Microsoft Word and Excel (e.g., creating and editing documents, data entry, multiple worksheets, page setup-printing, import data, sort, filter, formulas, etc.) and estimate your level of proficiency.
2. Please describe any experience you have that demonstrates your skills in proofreading and having excellent attention to detail.

Benefits

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• Flex Elect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California is an Equal Opportunity Employer.