Legal Assistant

Your Role:

A Legal Assistant’s job is to support a legal team of the law firm by performing administrative tasks and providing administrative assistance.

Your Responsibilities:

• Maintaining calendars and deadlines for court dates, filing deadlines, and client meetings. 
• Scheduling depositions, hearings, legal proceedings, and appointments for attorneys.  
• Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents.
• Preparing documents for state and federal court filings, and e-filing in various state and federal courts.
• Filing documents with state and federal court using e-filing systems.
• Communicating with clients by phone, email, or in person, and screen and direct incoming calls.
• Creating and maintaining legal files, including transcripts, and organizing documents.
• Maintaining and processing case information, managing the progression of cases to final disposition.
• New client intake and file maintenance utilizing the firm's electronic records management system.
• Scheduling coordination of travel and expense reimbursement.
• Managing client expenses and invoices from third-party vendors.
• Assisting with month-end billing for the supervising attorney.
• Administrative duties include but are not limited to copying, filing, and transcription.
• Maintaining confidentiality of attorney-client relationship.
• Back up for Receptionist as needed.
• Additional tasks as assigned.

Your Skills and Experience:

• High school diploma or equivalent.
• 3 years of relevant experience.
• Personal injury litigation and trucking experience preferred.
• Document management experience with legal case management software knowledge preferred.
• Occasional time entry for supervising attorney.
• Understanding legal language and principles, research methods, court pleadings and processes, and other related matters.
• Strong analytical and problem-solving skills.
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.