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About Allen Matkins
For more than 45 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Founded with deep roots in real estate, the firm has leveraged that foundation to grow and build prominent environmental and natural resources, land use, litigation, corporate, tax, labor and employment, and bankruptcy/restructuring practices which allow us to partner with clients across myriad industries and markets. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.
About the Position
The Paralegal Supervisor is a dual role that combines hands-on real estate paralegal responsibilities with supervision of the firm's transactional paralegal team. The role balances direct oversight of complex real estate matters with team supervision responsibilities such as workflow management, performance management, and operational procedures. This hybrid structure is designed to maintain direct client service while ensuring effective team and workflow management. This is a position with firmwide responsibility thus occasional travel to our offices is required. This position is currently a hybrid role.
Essential Duties and Responsibilities
Supervisor Responsibilities:
- Conduct bi-weekly one-on-one meetings with team of transactional paralegals; maintain ongoing communication regarding workloads and projects
- Partner with practice group leaders on workflow management; apprise them of possible or existing conflicts and unmanageable workloads and recommend changes as applicable
- Plan, prioritize, supervise, and review the work of paralegals; track and approve all timesheets and time-off requests, including planned and unplanned, ensure adequate coverage during those times
- Conduct performance evaluations for team of transactional paralegals; coach and mentor paralegals, work with them to correct deficiencies, implement discipline, grievance, and conflict resolution procedures when necessary
- Make recommendations to Chief Admin Officer regarding disciplinary actions of paralegals; document all performance issues, compile timeline of events and present all information to Chief Admin Officer. Participate in disciplinary meetings.
- Participate in paralegal recruitment and training initiatives
- Evaluate operational procedures and implement improvements
- Attend practice group meetings across office locations
Paralegal Responsibilities:
- Manage all aspects of title, survey, and zoning due diligence including review of title exceptions, negotiation of insurance policies, coordination of surveys and zoning reports, and preparation of related documentation including estoppel certificates and SNDAs
- Handle entity formation and maintenance, including preparing organizational documents, obtaining EINs, managing state filings and registrations, coordinating with search companies, and maintaining corporate records and certificates
- Review and prepare transaction documents for real estate loans and acquisitions, including conducting lien searches, assembling exhibits, and ensuring completeness of documentation packages
- Coordinate all aspects of closings from document execution through post-closing, including managing signing appointments, UCC filings, title policy issuance, and closing binder preparation
Qualifications
- Strong understanding of legal processes, case management, and transactional work
- Excellent leadership, communication, and interpersonal skills
- Proficiency in Microsoft Office and Windows applications
Education and/or Experience
- Bachelor's degree and paralegal certification required
- Minimum 7-10 years of transactional paralegal experience required
- Previous supervisory experience preferred
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO Statement
Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.
California Consumer Privacy Act
We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.
Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Compensation
Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $125,000 - $175,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.
The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.
Salary- $125,000 - $175,000/year
