Open Jobs Legal Administrator (265837)

Job ID: 265837
Location Name: CA-FSC SF Off (0174)
Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US)
Job Type: Full Time
Position Type: Regular
Job Function: Legal
Remote Eligible:Hybrid Schedule

Company Overview:

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves.  We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the Extra Ordinary in each of us.  We are united by a common goal - to reimagine the future of beauty.

The Opportunity:

Position:  Legal Administrator

Location:  Sephora Field Support Center (FSC) – San Francisco

Reports to: Associate General Counsel

Legal Department

Eleven attorneys (including the General Counsel) at the FSC responsible for all legal matters in North America (United States and Canada), including ecommerce activities.

Your role at Sephora:
 

As Legal Administrator you will be primarily responsible for supporting Sephora’s Legal function on various administrative responsibilities.  While reporting to the Associate General Counsel, you will interact primarily with relevant business and retail partners both in the field and at the FSC.  In addition, you will: 

• Distribute time sensitive legal correspondence and inquiries (received from all channels) to appropriate legal team members and business partners
• Support Attorneys research and response to inquiries and correspondence
• Maintain and manage calendars for non-VP Attorneys on the Legal team as needed, including contract deadlines, court hearings and appearances
• Prepare, edit, and proof legal memos, correspondence and other similar documents and reports
• Perform complex administrative duties requiring knowledge of legal terminology and legal processes
• Serves as liaison with technical support staff for office equipment
• Schedule and coordinate logistics for meetings, travel, and depositions/hearings
• Performs routine upkeep of vital legal department policies, contracts and related correspondence
• Coordinate, review and maintain outside counsel legal billings and provides variance reports to Counsel, as requested
• Supports the management and maintenance of legal library of standard contract templates and contract negotiation processes.    
• Assist Paralegals with overflow of legal document management and filing
• Maintain CLE database to ensure attorney compliance for Attorneys active bar status
• Process commercial legal reimbursement and check requests
• Coordinate with appropriate team members to timely submit fund requests documentation for legal settlements
• Manage equipment inventory for the Legal department
• Special projects, as assigned by AGC and Senior Attorneys

We’re excited about you if you have:

• At least 5+ years of commercial contract experience gained at a top law firm and/or in-house setting
• Association of Legal Administration (ALA) Legal Management certification is a plus
• Experience providing legal support at a retail or consumer goods company
• Prefer candidates with experience providing executive administrative support in a legal department and who think preventatively and proactively when counseling clients
• Technical skills, including the ability to work with databases and document management software
• Ability to perform well under the pressure of multiple deadlines
• Excellent interpersonal, analytical, communication, negotiating, drafting and problem-solving skills
• Sound judgment with ability to balance legal risk and business impact
• Ability to work well with a small, tightly-knit team, and the range to deal effectively with everyone from senior management to operations and store personnel
• Ability and desire to seek responsibility and work autonomously.  Must be able to handle multiple projects simultaneously with strong follow up
• Excellent references 

#LI-KB1

The annual base salary range for this position is $39.00 - $44.00 The actual base salary offered depends on a variety of factors, which may include, as applicable, the applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job.  Individuals employed in this position may also be eligible to earn bonuses.  Sephora offers a generous benefits package to full-time employees, which includes comprehensive health, dental and vision plans; a superior 401(k) plan, various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program. This job will be posted for a minimum of 5 days.

While at Sephora, you’ll enjoy… 

• The people. You will be surrounded by some of the most talented leaders and teams – people you can be proud to work with.  
• The learning. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
• The culture. As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. It is in our DNA to innovate and, at Sephora, all 40,000 passionate team members across 35 markets and 3,000+ stores, are united by a common goal - to reimagine the future of beauty.

You can unleash your creativity, because we’ve got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora.

Sephora is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.