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Client Services Specialist - Legal Secretary
Seaux Recruit is looking for a Full Time Clinical Service Specialist who will provide administrative client services to both internal and external clients.This role will require execution of legal practice tasks and projects and maintaining client materials in document management systems.
Responsibilities
- Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support to the practice
- Facilitate client communications and coordinate client meetings
- Coordinate administrative functions and facilitate completion of tasks including such as finance billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned
- Maintain calendar, scheduling, expense reports, and travel arrangements, in addition to tracking deadlines
- Execute legal practice tasks and projects; maintain client materials in document management system
- Prepare complex legal documents and correspondence; File with appropriate court or agency
- Apply subject matter expertise in coordination of legal practice tasks and projects
- Coordinate and delegate to Firm resources as needed to handle tasks and projects
- Understand and support client billing processes including: ensure adherence to time entry protocols and best practices; proofread, edit, and review client bills; application of proper task codes and matter management to support rates, rate changes, write-offs, preparation of expense reporting and audits as required
- Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements
Requirements
- At least 5 years of legal secretarial experience or relevant legal experience
- Experience supporting general Commercial Litigation experience and/or Investigations
Benefits
Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
Voluntary 401 k plan and profit sharing
10 paid holidays per year, and a generous PTO program
Family Support including Paid Parental Leave and Fertility coverage
Bright Horizons (Back-up child care, elder care and online tutoring)
Dependent Care
Wellness programs (Employee Assistance Program, mental health and well-being events)
Anniversary Bonus Program
Professional Development Programs
Transportation Allowance and Commuter Benefits
Auto/Home/Legal Insurance
Pet Insurance
Employee discounts
