Operations Manager

To be considered for this role, please call 866-996-6549 and follow the step-by-step instructions outlined by our Co-Founder and Managing Partner.  In addition, please complete your application here.  You will be evaluated and vetted based on your ability to follow instructions.  We look forward to hearing from you! 

About:

Operations Wizard Needed!  Are you the type who gets a thrill from making chaos dance to your tune? Our growing law firm needs an Operations Manager who can juggle multiple offices while keeping their cool (and their sense of humor). 

Your Mission (Should You Choose to Accept It): 

• Be the maestro of our operational symphony across Pittsburgh, NY, and CT offices (no pressure, right?) 

• Wrangle vendors like a pro and make our operational budget sing 

• Lead our rock-star Medical Records and Data Entry teams (they're awesome, we promise!) 

• Turn our operational calendar into your personal playground (in a totally professional way) 

• Be the office expansion guru we never knew we needed 

• Keep our tech running smoother than a freshly waxed floor (with our IT buddies, of course) 

You're Our Perfect Match If: 

• 3+ years of experience in office management, preferably in a multi-floor setting 

• Proven experience managing vendors and service providers 

• Strong organizational and multitasking abilities 

• Excellent communication and interpersonal skills 

• Proficiency in Microsoft Office Suite and office management software 

• Bachelor's degree in Business Administration or related field 

• Experience with facilities management software 

• Knowledge of health and safety regulations 

• Background in budget management 

• Experience managing hybrid work environments 

The Plot Twist: 

• Home base is Pittsburgh (yep, we're talking in-office) 

• Occasional travel to our other offices (pack your superhero cape) 
• Standard business hours, but flexibility when duty calls 
• Competitive benefits (because even operations wizards need dental) 
• Think you can handle turning our organized chaos into a well-oiled machine? Show us what you've got! 

Benefits: 

Financial Benefits 

• 401k Contributions: Discretionary match contribution of 5%, with the Firm matching 100% of the first 3% of the employee’s contribution and 50% of the employee’s next 2% of contribution of the employee’s annual compensation.  

• Charitable Donations: The Chaffin Luhana Foundation makes an annual donation to the charity of your choice.  

Medical Benefits 

• Healthcare Insurance: $460 per employee or family towards their monthly health premium. If your premium is less than $460, you will be responsible for only the first $1.  

• Dental Insurance: Full coverage towards an employee’s dental premium, less than $1 monthly. You will only pay $12 a year for your dental plan.  

• Health Reimbursement Account (HRA): Contribute up to $500 pre-tax towards your annual medical deductible.  

• Family / Dependent Care: You can contribute up to $5,000 pre-tax Dependent Care (DCR).  

• Flex Spending Account: Contribute up to $1,000 pre-tax towards your medical Flex Spending Account (FSA).  

Commuter Benefits 

• Tax-free Transit Commute: You can contribute up to $280 per month pre-tax towards your transit ticket (TRN).  

• Discounted Parking: You can contribute up to $280 per month pre-tax towards a pay-for-parking plan (PKG).  

Time Off to Recharge and Renew 

• Time Off: 15 paid time off (PTO) days / 20 PTO days after 3 years with the Firm.  

• Sick Days: 3 sick days per year.  

• Celebrate the Holidays: Office closed for 10 public holidays.  

• Weeklong Holiday Break: Office usually closed for at least a week between Christmas and New Year’s Day.  

Culture and Development of Team 

• Casual Dress: Enjoy our business casual dress code.  

• Enhance Your Skills: Up to $500 annually for continued education/training.  

• Learn How You’re Wired: Our employees take a Kolbe Assessment so they can learn their instinctive method of operation. Identify the ways that you and the team you work with are the most productive.  

• Time Management: Time Management Luncheons with senior management team to take your projects, team, and organization to the next level.  

• Free Workouts: Free access to GreenTree SportsPlex for Pittsburgh office.  

Recognition at the Firm 

• Value Team Members: Bonusly points for a peer-to-peer recognition system. You give and receive points that you can redeem for gift cards, trips, dinners, etc.  

• Eat, Drink & Be Merry: Free team lunches and happy hours.  

• Annual Bonus: Year-end discretionary bonus.  

• Annual Firm Outing: Yearly firm outing for all of our employees to meet up and have fun. 

Note: 

This job description is not an exclusive or exhaustive list of all job functions an employee in this position may be asked to perform.  Duties, responsibilities, and requirements can be added, changed, or reduced by management to meet the business needs of the company. 

Chaffin Luhana LLP does not discriminate based on race, color, sex, religion, national origin, disability, or any other reason prohibited by law in provision of employment opportunities. 

Location: Pittsburgh, PA 

Salary Range: $50K to $60K