Legal Practice Assistant

Legal Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. 

We are currently searching for a Practice Assistant for our Long-Term Care Practice Group in our Princeton, NJ office. This position is responsible for providing support to a core group of Associates and Staff Attorneys and ensuring excellent customer service in a fast-paced legal environment. This is a visible role within the practice group and will manage a high level of responsibilities. Key attributes include sensitivity to detail, ability to successfully function with multiple priorities and the ability to problem-solve and anticipate issues/problems.

 

Essential Duties and Responsibilities:

• Calendaring, including docketing court deadlines and events, scheduling depositions (virtual and in-person) and scheduling conference calls/video conferences with accuracy and timeliness.
• Coordinate travel arrangements.
• Create and submit expense reports using Firm’s accounting system (Concur).
• Maintain contacts using the Firm’s marketing CRM system.
• Assist in profiling emails using the Firm’s electronic document management system (NetDocs).
• Set up shell documents using templates.
• Open new client and new matter files using Firm software, as needed.
• Work as a team with other Associate Coordinators and Practice Assistants to provide coverage for PTO and leaves.
• Other duties as assigned.

 

Required Education/Experience:

• A minimum of three years of experience in a professional service environment, preferably in a law firm.
• High school diploma required. College degree a plus.
• Litigation experience, required.
• Prior use of document management systems.
• Knowledge of e-filing procedures for the state of New Jersey, preferred.
• Possesses a high technical savviness.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel).
• Ability to organize and prioritize workload and to work in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to understand and apply policies, procedures, formats and specialized terminology.
• Knowledge of medical terminology, preferred.
• Ability to professionally interact with clients, staff and other professionals.
• Proven work ethic.
• Ability to problem-solve and anticipate issues/problems.
• Ability to work overtime, as needed.

 

 Why should you work at Buchanan?

Buchanan offers an outstanding benefits package that includes:

• Hybrid schedule
• Competitive salary and generous Paid Time Off
• Insurance – Medical, Vision, and Dental
• 401K Program
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care)
• Subscription to LinkedIn Learning

 

We are an Equal Opportunity Employer