Legal Practice Assistant

Job responsibilities include: 

• Use the Client Support Team (CST) workflow application to enter and to manage support requests, providing proactive communication with the attorney or other timekeeper from start to completion of the task.
• Manage administrative tasks as requested, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client invoices and billing statements.
• Manage the business intake process, run adversary searches, draft screening memos and engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence using various software applications and according to instructions. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation, and save documents in final form.
• Maintain and manage timekeeper calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested. 
• Create and maintain electronic and paper client files and indexes. 
• Manage logistics for internal and external meetings as requested.
• Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others.
• Support client development activities and provide direct assistance and support to clients.
• Schedule and manage travel arrangements as requested.

Job Requirements

• Abilities and skills normally assumed to have been acquired by at least 2 years equivalent legal experience. 
• High School Diploma or equivalent.
• Ability to work independently and collaboratively within a team structure.
• Ability to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to cooperate, work and communicate effectively and professionally with Firm clients and Firm personnel at all levels on the telephone, by e-mail as well as in-person.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level.
• Ability to work in a fast-paced environment and shift attention from one area of work to another quickly and effectively.
• Handle confidential client and firm data in a discreet, professional, and ethical manner.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.