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Join one of the most innovative, forward-thinking law firms in the country. As a member of the Concierge and Client Services team at Saxton & Stump team, you’ll be joining a culture of excellence and teamwork, mixed with a strong focus on investing in our team and the community. We understand that the new legal environment requires a different type of approach to all aspects of the business, and we’ve built that into the way we recruit, the way we structure our team, and the way we value customer service.
The selected candidate will have a significant impact on the overall client experience and the perception of our brand.
Key Responsibilities
Scheduling and Case Coordination (50%)
· Coordinate and manage scheduling of depositions, expert witness reviews, client meetings, mediations, and court appearances for the medical malpractice group.
· Serve as primary point of contact with experts, opposing counsel, court personnel, and clients regarding scheduling matters.
· Maintain case calendars, deadlines, and reminders to ensure all critical dates are met.
· There will be a billable hour goal associated with the position that will be discussed in the interview.
Administrative Duties (50%)
· Maintain electronic and physical case files in compliance with firm policies.
· Prepare and process subpoenas for medical and employment records.
· Monitor case dockets and update team on case status.
· Provide legal administrative support to include expense reports, updating master case lists, uploading legal documents and medical records to iManage (electronic filing system), document preparation, assembly of workbooks, scheduling support for trial preparation, drafting correspondence and emails and other administrative tasks as assigned
· Other duties as assigned.
Skills/Experience
- High energy and genuine enthusiasm for achieving five-star internal and external client service.
- Demonstrate the ability to think strategically, anticipate work needs and find solutions to overcome obstacles independently.
- Tech-savvy with the ability to learn new systems and processes quickly.
- Demonstrated ability to communicate confidently and collaborate with individuals at all levels of the organization.
- Must be well-organized and detail-oriented with excellent written and verbal communication skills and maintain a positive attitude.
- Must have excellent time management skills.
- Ability to work independently and in a team setting.
- Friendly and welcoming attitude, with the spirit to serve.
- Ability to multi-task and work within deadlines.
- Successfully navigate a fast-paced professional services environment and prioritize and adapt to changing workload demands.
- Self-motivated and proactive, recognizing tasks that need to be completed and willing to complete them with a positive attitude.
Qualifications/Requirements
- 1-3 years of experience in a legal/professional environment. Legal assistant experience is preferred.
- Ability to be flexible to the needs of the firm based on events. May require some evenings and weekend hours at times
- Proficiency in Windows 10 and Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams
- Familiar and comfortable with video conferencing software (Microsoft Teams, Zoom, GoTo Meeting, or similar) – preferred but not required
- Saxton & Stump offers a comprehensive compensation and benefits package and the opportunity for professional growth.
Compensation
Salary is negotiable, Saxton & Stump offers a competitive salary, as well as a comprehensive benefits package, including medical, dental, and vision insurance, a 401k plan, and the opportunity for professional growth.
Who We Are
Join one of the most innovative, forward-thinking law firms in the country. As a member of the Saxton & Stump team, you’ll be joining a culture of excellence and teamwork, mixed with a strong focus on investing in our team and the community. We understand that the new legal environment requires a different type of approach to all aspects of the business, and we’ve built that into the way we recruit, the way we structure our team, and the way we value customer service. Apply today and be a part of the future of legal and consulting services.
