Accounting Tech II

The mission of the District Attorney’s Office is to keep the community safe and to make the criminal justice system better through the fair and ethical prosecution of criminal offenders, while seeking justice for victims of crime.

This position will work collaboratively with the Administrative Unit within the District Attorney’s Office to support a variety of finance functions. Under general supervision, Accounting Technicians   provide technical accounts receivable, accounts payable, P-Card, employee reimbursement and/or general ledger accounting support for the 17th Judicial District Attorney’s Office. Assignments require initiative, a high degree of independent judgment, and knowledge of accounting and bookkeeping principles.

Specific Duties 

• Processes accounts payable transactions, including verifying invoices, coding expenses, and preparing vendor payments in compliance with established policies and procedures
• Manages accounts receivable functions such as recording deposits, reconciling receipts, and monitoring outstanding balances
• Processes and audits P-Card (procurement card) transactions to ensure appropriate use, compliance with purchasing policies, and accurate general ledger coding
• Handles cash receipting and daily balancing of the office safe and requests cash reimbursement from treasurer’s office
• Responds to vendor inquiries regarding payment status, invoices, and account discrepancies in a professional and timely manner
• Process Diversion receipts and restitution payments for posting to JDE with accuracy and in a timely fashion
• Prepares and maintains detailed financial records, reconciliations, and supporting documentation for audits and internal review
• Assists in month-end and year-end financial close processes, including compiling reports, verifying accuracy, and resolving discrepancies
• Work closely with the Finance & Accounting Specialist to assist with the monitoring and management of the office budget.
• Works collaboratively with other accounting, administrative and program staff in ensuring compliance with grant and budgetary requirements related to reporting of payments and deposits
• Attend accounting and grant related training regularly to stay current with accounting principles and practices.
• Provides coverage for other accounting or administrative functions as assigned

• Principles and practices of governmental accounting, accounts payable, and accounts receivable
• Internal control procedures related to cash handling and financial transactions
• Procurement card (P-card) reconciliation processes and documentation standards
• Record keeping, auditing and reconciliation techniques
• Office accounting software, spreadsheet applications and financial management systems (e.g., Excel, ERP/financial systems)
• Basic understanding of grant and fund accounting principles

• Processing and reconciling high-volume financial transactions with accuracy and attention to detail
• Communicating effectively with vendors, staff regarding payment inquiries or accounting processes
• Organizing and prioritizing work assignments efficiently to meet established deadlines
• Researching, identifying and correcting errors in financial transactions
• Using Word/Excel/Access/Outlook/SharePoint in developing spreadsheets and other work products software to analyze, track, and report accounting data.

• Maintain confidentiality and exercise sound judgement in handling sensitive financial information
• Learn, research, and apply accounting procedures and principles to a variety of accounting transactions
• Learn, research, and apply federal, state, and local laws and regulations to the District Attorney’s Office processes.
• Prepare financial reports, statements, and reports
• Perform mathematical calculations quickly and accurately
• Adapt to changing priorities and balance multiple assignments effectively
• Work outside the standard office environment, including occasional evening or weekend hours to meet financial reporting deadlines
• Establish, maintain, and foster professional, positive, and harmonious working relationships with peers, third-party vendors, and customers

QUALIFICATIONS FOR SUCCESS:

• Minimum Qualifications: High school diploma or equivalent is required.

• License or Certificate: None.
• Background Check: Must pass a criminal background check.

Adams County and the 17th Judicial District Attorney's Office complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.