Court Clerk Part Time

Department: Municipal Court

Division: Administrative

Wage: $16.00 - $20.00 per hour

General Purpose:

Performs a variety of complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the City Justice Court.

Supervision Received:

Works under the general supervision of the Court Clerk Supervisor & the Justice Court Judge.

Supervision Exercised:

None

Essential Functions:

Performs clerical tasks; receives, logs and files incoming citations and complaints; maintains cross reference recovery system; opens mail, sorts and processes; under strict guidelines as may be approved by the justice court judge, administers fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail.

Receives telephone calls and refers to appropriate person; answers questions about trial or hearing schedules, and assists public in resolving questions regarding various civil processes and papers; provides information about court procedures and schedules; sets appointments;

Prepares arrest and bench warrants; type warrant information, order to show cause, failure to appear and refers to Judge for signature; sends copy to Police Department; notifies county or other jurisdiction if someone is arrested; computer enters case information.

Maintains tickler files to monitor when payments are due, end of probation, etc.

Maintains fiscal records of the court as needed and required by law; writes receipts for moneys mailed or paid in person; posts payments decisions and other information in computerized ledger; maintains account of checks returned; maintains court docket for cases as may be required.

Reviews citation abstracts; monitors payment records of defendants to assure conformity to judgments and payment schedules; prepares pleadings for failure to appear; utilizes legal processes such as late letters, late notices, summons, bench warrants, warrants of arrest, orders to show cause, and informations; accepts money for bail forfeitures, fines; issues receipts.

Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions; notifies or subpoenas involved parties in a timely manner; informs judge of docket status and schedule; prepares notices of trial and pre-trial; obtains potential juror list and processes according to court procedures.

Maintains record of court proceedings; receives and dockets notices of appeal; types judgments, abstracts of judgment, supplemental motions, orders to show cause, garnishments and executions.

Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing; six month probation, etc; posts warrants for statewide service through "Gotcha System".

Compiles reports showing all court activity for the State Bureau of Criminal Identification, State Court Administrator, State Driver License Division, and Washington City to facilitate caseload analysis.

Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, private counselors and public defenders, adult probation, city courts, and city offices.

Types various reports, memoranda, forms, abstracts and documents for the court.

Performs related duties as required.

Minimum Qualifications:

1

1. Education and Experience:

1. Graduation from high school or equivalent
   AND
2. Two (2) years of experience directly related to above or similar duties;
   OR
3. An equivalent combination of education and experience.
   
   

1. Knowledge, Skills, and Abilities:
   Working knowledge of telephone operations and receptionist functions; legal and court terminology; basic accounting and bookkeeping; of office methods and equipment, complex filing systems and computerized applications for records filing. Spanish speaking preferred.

Skill in the operation of personal computers and various program applications, i.e., CORIS, MS Word, etc.

Ability to follow complex instructions; work under stressful working conditions created by strict time frames; learn legal and court document formats; learn criminal and civil law as it applies to court processes; manage angry individuals and unpleasant situations; communicate effectively, verbally and in writing; develop effective working relationships with co-workers, appointed officials, professionals, and the public.

Establish and maintain effective working relationships with employees, volunteers, and the public; direct, motivate, develop, and evaluate subordinates; communicate effectively, verbally and in writing.

1. Special Qualifications:
   Must be bondable. Must be eligible to serve as a notary. Must be eligible to receive security clearance for access to State computers (BCI, DLD, NCIC, MVRG, INLETS). Must be court clerk certified and successfully complete annual court training provided through the office of the State Courts.

1. Workers in this position perform in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and guided problem solving.

As per Washington City policy and/or procedures, a background check, and drug screening evaluation will be required for potential new hire candidates prior to an offer of employment. I understand that if I am under the age of 18, I must have my parent or my legal guardian grant their permission for the background check and drug screening test to be performed.

Salary

• $16 - $20/hour