Associate Interpretation Services Officer

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

This post is a limited-term fixed-term post.

a.    Organizational Setting

The position of Associate Interpretation Services Officer is located in the Interpretation Section of the Language Division, Patents and Technology Sector. The Language Division is responsible for delivering comprehensive and high-quality language services in relation to\: the translation of treaties and other international instruments administered by WIPO, national legislative texts, documents for the Assemblies of Member States, publications, reports of meetings and conferences and working documents for committees of experts and other bodies; and the provision of interpretation services for the meetings of the WIPO Assemblies, committees and meetings organized by the various sectors.

b.    Purpose Statement

The Associate Interpretation Services Officer coordinates and monitors technical and administrative functions to support the Interpretation Section.  In consultation with the Chief Interpreter, liaises with WIPO's extensive network of short-term conference interpreters, supporting and coordinating the planning of interpretation services for meetings and conferences.

c.    Reporting Lines

The incumbent works under the supervision of the Head of the Interpretation Section (Chief Interpreter).

The incumbent will perform the following principal duties:

a.   Provide interpretation support for WIPO internal and external meetings and conferences, including completing recruitment and budgeting processes for the hiring of short-term interpreters for WIPO meetings on the basis of requisite language skills, availability, and business needs; monitoring and maintaining expenditure and other financial and/or personnel-related information systems.

b.   Provide support to the Chief Interpreter in ensuring the cost-efficient use of interpretation capacity; help ensure hiring processes of short-term interpreters are followed. Assist in the verification of cost estimates and perform the registration of pay slips, efficiently manage other related administrative tasks.

c.   Consult and support internal stakeholders in the preparation and implementation of activities for and during meetings and conferences; compile and provide interpreters with background information and documents, and any other activities needed to support interpreters; document, address, follow up on, and resolve issues, escalating complex issues to the Head of Section.

d.   Carry out interpretation documentation research; create and update glossaries and assume responsibility for the Section's reference materials pertaining to WIPO bodies and meetings.

e.   Carry out a variety of research assignments, projects and topics to help inform management decision-making on interpretation services.

f.    Ensure the smooth running of interpretation services during videoconferences, hybrid and virtual meetings, including supporting other developments such as the need for remote interpretation and the provision of sign language interpretation, and coordinate administrative, logistical, or technical requirements during videoconference sessions.

g.   Provide logistical support (payments, travel arrangements, travel authorizations, claims, visas, tickets, etc.) when necessary.

h.   Foster a culture of providing high-quality customer-focused services.

i.    Perform other related duties as required.

Education (Essential)

First-level university degree, preferably in languages management, business administration, or other relevant disciplines.

Experience (Essential)

At least three years of relevant professional work experience, including experience in language-related services.

Experience (Desirable)

Experience in a language-related area, preferably interpretation, translation, or multilingual event management.

Experience acquired in international organizations.

Language (Essential)

Excellent written and spoken knowledge of English.

Language (Desirable)

Good knowledge of Spanish and/or other UN languages.

Job Related Competencies (Essential)

Excellent organizational skills and ability to work accurately under strict time constraints.

Flexibility and adaptability to constantly changing business requirements, particularly to an evolving environment

Good analytical and problem-solving skills. 

Excellent communication and interpersonal skills, and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Discretion and Diplomacy.

Excellent client orientation.

Competent user of Microsoft Office applications (e.g., Word, Excel, Outlook, Access, PowerPoint).  Ability to learn and use new technologies quickly.

1.     Communicating effectively.

2.     Showing team spirit.

3.     Demonstrating integrity.

4.     Valuing diversity.

5.     Producing results.

6.     Showing service orientation.

7.     Seeing the big picture.

8.     Seeking change and innovation.

9.     Developing yourself and others.

Mobility:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization.  Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

Annual salary:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  Please note that this estimate is for information only.  The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice.  The figures quoted below are based on the July 2025 rate of 90.7%

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions.  The selected candidate’s appointment will be subject to an overall term of five years in this position, with normally no possibility of renewal beyond that term.  S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here\: http\://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.

Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.