Trademark Docketing Specialist

General Purpose:

The Trademark Docketing Specialist supports attorneys, specialists, paralegals & other team members in the Trademark group with docketing functions, data entry, updating existing records, tracking and following up on deadlines, reporting and client record onboarding. 

Essential Duties/Responsibilities:

• Review and process a large volume of e-mail, mailings, correspondence and pleadings related to patent and trademark matters from the United States Patent and Trademark Office, clients, foreign counsel and other foreign trademark/patent offices.
• Maintenance of docket for trademark attorney’s cases using a web-based docketing system,
• Scan and save hard/soft copy documents, using the firm naming convention, to the correct client/matter folder and forward them to the correct legal team.
• Report out document(s) received, and deadline(s) docketed to the responsible parties (attorney/paralegal/IPS/secretary) according to docketing department standards.
• Prepare and distribute monthly/weekly/final deadline docket reports which reflect upcoming due dates and reminders to each attorney/client team for important prosecution deadlines.
• Keep a thorough record of all docketed items to resolve any questions that may arise regarding specific deadlines and/or methods used.
• Coordinates with attorneys regarding law changes and local rules specific to governing calculation of out-of-state docketing deadlines to ensure that all dates docketed are accurate.
• Assist with other docketing related duties, reports and special projects, as necessary.

Competencies:

Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.

Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communications.

Team Player: Works within team and cross-functionally to meet required results.

Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.

Supervisory Duties (if applicable):

None.

Job Qualifications (Education, Experience and Certification): 

1. Prior Trademark docketing experience strongly preferred.
2. Knowledge of WebTMS, PATTSY WAVE and/or CompuLaw strongly preferred.
3. Demonstrates excellent interpersonal, oral and written communication skills.
4. Prior knowledge of US and foreign trademark prosecution process and understanding of relevant documents strongly preferred.
5. Experience/ability to interface with USPTO, WIPO, and other websites regarding trademark matters.
6. Expert ability to prepare accurate, highly detailed work; excellent proofreading skills.
7. Strong organizational skills and attention to detail.
8. Requires the ability & soft skills to work effectively with personnel at all levels of seniority within the firm.
9. Aptitude for understanding a variety of databases and software.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere.  Sedentary work that primarily involves sitting or standing for prolonged periods.  Position may require occasional off-hour meetings and events. 

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:  This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.  Colorado Salary Range - $28.24 - $47.07 per hour.  Washington DC Salary Range - $31.06 - $51.78/hour. A discretionary bonus may be available based upon performance. 

The application window is anticipated to close on or after Friday, November 15th.  

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees.  Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD.  Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match.  In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP.  Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

 

 

 

 

 

Salary

• $31.06 - $51.78/hour