Billing Coordinator/Office Admin at boutique tax law firm in Midtown -- room for growth!

Our client, a boutique law firm located in Midtown, is looking for a meticulous administrative analyst to help provide support to their office.  This person should value professionalism, efficiency, and a collaborative work environment. While there is not a need for a legal background, this person should be proficient in Excel and enjoy tasks that require paying close attention to detail.  

Responsibilities:

• Prepare, format, and proofread legal documents, correspondence, and presentations.

• Maintain and organize client files, both electronic and hard copies, ensuring confidentiality and compliance with legal standards.

• Assist in managing case files, docketing deadlines, and tracking court filings.

• Serve as a liaison between attorneys, clients, court personnel, and other external parties.

• Coordinate billing and invoicing, including tracking attorney billable hours and generating invoices.

• Support office operations, including ordering supplies, managing office equipment, and coordinating with vendors.

• Assist in the preparation and filing of legal documents with courts and government agencies.

• Ensure compliance with firm policies, legal procedures, and regulatory requirements.

• Bachelor’s degree preferred; legal studies or related field a plus.

• Minimum of 2-5 years of experience in an administrative or legal support role.

• Extreme attention to detail is required.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software (e.g., Clio, PracticePanther, or similar).

• Excellent organizational, written and verbal communication skills. 

• Ability to handle confidential information with discretion and integrity.

• Proactive problem-solving skills and ability to work independently.

• Strong time management skills with the ability to prioritize and multitask in a fast-paced environment.

Salary: $80-100K base (DOE) + Bonus + Great benefits

Hours: 9am-5pm 5x a week in Midtown office