Legal Assistant, Legal Affairs
Hollywood Park Management Company. See More Job Openings by This Employer
Job Description
About Hollywood Park
Hollywood Park, a near 300-acre sports and entertainment destination, is being developed by Los Angeles Rams Owner/Chairman E. Stanley Kroenke with the 70,000-seat SoFi Stadium as its centerpiece. Hollywood Park is the largest urban mixed-use mega development under construction in the Western United States. When complete, Hollywood Park will have up to 2,500 residences, a hotel, a retail district reaching up to 890,000 square feet, up to 5 million square feet of office space, and more than 25-acres of public parks and open space.
Home to the Los Angeles Chargers and Super Bowl LVI Champion Los Angeles Rams, SoFi Stadium is the host of world-renowned sporting events, including Super Bowl LVI in 2022 and Super Bowl LXII
in 2027, College Football Playoff National Championship game 2023, WrestleMania 2023, World Cup 2026, and the Opening Ceremonies of the Olympics in 2028. Adjacent to the stadium and under the same roof canopy is a 2.5-acre open-air plaza, American Airlines Plaza, and the 6,000-seat YouTube Theater. YouTube Theater is an intimate venue, making it the perfect place for concerts, comedy, awards shows, esports competitions, community gatherings, conferences and more.
Culture
Hollywood Park is being brought to life by a deeply experienced team of creative forward-thinkers. The project is a celebration of all that Los Angeles has to offer. We are inspired by our diverse Inglewood community as a place for the community to be, to see and to connect.
Hollywood Park is committed to building and maintaining a workplace that celebrates the diversity of our team members, allowing them to bring their authentic selves to work every day.
At the heart of Hollywood Park, lies our dedication to our purpose, promise, and commitments. Our PURPOSE is creating extraordinary experiences, one moment at a time. Our PROMISE is to be an iconic destination that celebrates our diverse and vibrant community. We promise to exceed expectations while cultivating a fun and safe experience where lasting memories are made. Our COMMITMENTS are outlined by S.T.A.R.S.
Our S.T.A.R.S. commitments are enabled by five foundational principles:
- Start with Care – create a lasting impact through genuine care.
- Thrive as a Team – create an environment of collaboration and encouragement.
- Anticipate Unspoken Needs – be proactive in delivering extraordinary service and support others.
- Resolve with Respect – treat others with empathy, patience, and kindness.
- Safety Always – maintain a safe and secure environment.
As The Legal Assistant, Legal Affairs, You Will...
SoFi Stadium/Hollywood Park is seeking a Legal Assistant. This individual will play a key role in managing the day-to-day affairs of the Legal and Risk Management departments and be responsible for scheduling, the implementation and management of a document management system, and assisting with the management of legal claims and litigation.
The successful candidate will be diligent and detail-oriented with excellent organizational skills and experience in document management processes.
More Specific Responsibilities Include, But Are Not Limited To...
- Providing general office support and performing a variety of administrative duties for members of the Legal Affairs team.
- Managing initial intake of documents including application of standard file naming and labeling and maintaining same.
- Maintaining and organizing information and documentation related to claims and ensuring uniform naming and labeling of documents.
- Formatting, proofreading, and finalizing detailed pleadings, and other legal documents.
- Preparing and finalizing basic correspondence and other documents as necessary.
- Calculating, calendaring, and maintaining litigation and other legal deadlines.
- Serving discovery responses and other litigation documents, uploading transaction documentation for requests for production or in connection with transactions, and submitting documentation to external legal counsel and other outside parties.
- Maintaining best record keeping practices for contracts, insurance documents, and training provided by the Legal Department for pertinent legal, risk management, or safety topics.
- Preparing and submitting signature requests, expense reports and check requests.
- Maintaining necessary office supplies and coordinating maintenance of office equipment.
- Maintaining legal electronic records in accordance with best record keeping practices.
- Coordinating calls and meetings with legal, internal departments, and other third parties.
- Attending and supporting regular meetings with insurance carriers, outside counsel, lenders, service providers and others on a wide variety of issues.
- Distributing vendor contracts, insurance certificates, and other information in the legal files within and outside of the organization.
- Coordinating contract and insurance documentation reconciliation with third party compliance systems for insurance or contracts.
- Coordinate with legal, internal departments, and external legal counsel to ensure attorney bills are tracked, routed and paid in accordance with approved rates and time as required by attorney engagement letters.
- Follow up with internal departments regarding recovery or reimbursement of losses claimed against third parties.
- Run notes from legal meetings and tracking logs to make sure major projects stay on time and meet milestones.
- Coordinate centralized tracking log or system for contracts in review including tracking critical dates such as execution, renewal options (automatic and opt out), and expiration.
- Collecting and understanding legal department’s business requirements and writing documentation as needed.
- Develop, structure, optimize, and maintain databases, dashboards, visualizations, and reports to assist with the legal department’s interactions across the company and with external counsel.
We’d Love to Hear From People With
- Bachelor's degree and/or paralegal certificate preferred.
- Prior experience in a law firm, in-house legal department or contract management position preferred.
- Proficient in Microsoft Excel, Outlook, Microsoft Word and familiar with Google Workspace.
- Proficiency in iManage document management system a plus.
- Detail-oriented and organized.
- Excellent verbal and written communication skills.
- Familiarity with legal documentation and terminology.
- Ability to prioritize and multitask in a fast-paced environment.
Compensation: $36.00/hour ($74,800 annual) - $45.00/hour ($93,600 annual).
This is an hourly position and is eligible for overtime.
In compliance with the California Pay Transparency Act, compensation information provided is a good faith estimate for this position only. Hollywood Park considers a candidate’s education, certification, prior experience, as well as internal and external data when determining the salary level for potential new employees. Only in exceptional circumstances, if an external candidate has the experience, credentials, or expertise far exceeding what is expected for the position, would Hollywood Park consider paying a salary or rate near the higher end of the range.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.
