County Clerk- Criminal Court Clerk

Under direct supervision, serves as criminal case manager, auditor and clerk of court for three (3) county courts at law.  Participates in planning of programs, policies, or objectives for own work group and department.

• Evaluates, analyzes, and prepares, files, records and issues court documents.
• Prepares, files, assigns, and dockets a new case based on office policy and parameters set by statute.
• Serves as clerk of the county courts at law and executes all orders.
• Abstracts and inputs case data into computer from recorded documents.
• Maintains knowledge of statutes.
• Evaluates and calculates court costs based on case type and parameters established.
• Receives, reviews, and processes documents, inquiries, and requests by mail/courier.
• Audits case events and activities by assigned case number.
• Prepare receipts and accounts for all money collected.
• Prepares and submits cases for appeal.
• Provides information and guidance for searching case data to the public.
• Receives, files, processes and refunds/returns surety and cash bonds.
• Collects, deposits, tracks, and upon court order release cash bond monies and transfer Bond Forfeiture monies to Civil Department.
• Evaluates TJC report.
• Prepares court documents for recordation.
• Maintains confidentiality and security of documents and data.
• Assists other employees with criminal counter and collection of court costs.
• Criminal history searches and prepares certification as to findings for government entities.
• Make copies, answers criminal & vitals telephone and provides information to the public.
• Assists the public with public access computer.
• Calculates court costs for attorneys and swears the defendant before going to Judge for a guilty plea.
• Prepares DIC17 forms on all DWI cases and forwards to DPS.
• Makes copies of Judgments ordering probation or deferred adjudication for the Probation Office.
• Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management and technical skills in self and all employees, including safety-related training and skills.
• Arriving on time and completing the workday.
• Any other duties as assigned.

Note: The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  

SUPERVISORY RESPONSIBILITIES: This is a non-supervisory position.

QUALIFICATIONS: Individual must be able to perform each essential duty necessary to perform this job satisfactorily. Must be able to establish and maintain effective working relationships with co-workers and the public. Must be able to work independently in the absence of supervision. Must be able to read and understand cursive writing. Requirements listed are representative of the knowledge, skill and/or ability required.

EDUCATION/EXPERIENCE: Graduation from High school or GED certificate or graduation from a formal business school, which provides the required knowledge, skills, and abilities and 2 years of general office experience or equivalent combination of education and experience.

KNOWLEDGE SKILLS AND ABILITIES: Comprehensive knowledge of office practices and procedures, English grammar, spelling and punctuation; Customer Service knowledge of principles and processes for customer services. Assessing customer needs, meeting quality standards for services for customer satisfaction and making sound decisions based on Texas statutes. Skilled in operating a personal computer, scanner, calculator, copier, shredder, typewriter (minimum 40 wpm), telephone, laser printer, electronic time clock, and fax machine. Read and write manuals, office memos and letters. Perform basic mathematical calculations; analyze data; communicate effectively, both in person and on the phone utilizing active listening skills. Maintain effective positive working relationships with co-workers and the public. Strong interpersonal skills including diplomacy and problem solving to work with positively and effectively with other employees and elected officials. Maintain expected levels of confidentiality. 

PHYSICAL DEMANDS: Daily duties require daily sitting, standing, walking, kneeling, bending; talking and listening during the shift; use of hands and/or fingers to handle, pick up, grasp, pinch, type or feel; reach, grip and use fine dexterity; push and pull objects. Occasionally flex upper trunk forward at the waist and partially at the knees, lift and carry objects up to 20 pounds; occasional stooping and lifting up 40 pounds; close vision, distance vision, ability to distinguish colors, peripheral vision, depth perception and ability to adjust focus, rotate upper trunk to the left or right while sitting or standing; place arms above, at or below shoulder height; and use of stepladder.   

WORK ENVIRONMENT: Work is performed primarily in a climate-controlled open work area shared with other employees and is open to public and office traffic.  Worker is occasionally subject to physical hazards from foot traffic. Noise level is moderate. Physical demands and work environment characteristics described are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

DISCLAIMER: The above description reflects the details considered necessary to describe the standard functions of this position and should not be constructed as a thorough description of all work requirements. The characteristics of the work environment described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment and Affirmative Action Employer: Lubbock County will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.