Legal Operations Coordinator

POSITION SUMMARY:

The Legal Operations Coordinator position is a non-exempt position that provides administrative and document drafting support to MIMCO’s legal team in all aspects of the acquisition, disposition and management of commercial retail properties.  

ESSENTIAL FUNCTIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate multiple legal projects at one time, such as real estate closings, litigation matters, bankruptcy filing matters. 
• Ability to handle large projects start to finish such as identifying, evaluating and implementing a digital file management system, implementing or building an easily navigable and searchable document library.
• Assist with the selection and implementation of new, processes, efficiencies, and possibly software for the Legal Department.
• Perform various responsibilities of a paralegal including proofreading legal documents for accuracy and consistency, preparing correspondence and other documents for attorney review, drafting and managing various business entity documents, etc.
• Organize and maintain documents in a paper or electronic filing system
• Prepare and maintain a weekly status report for all legal matters being worked internally and by outside counsel for use by other departments and MIMCO leadership.
• Assist with drafting and review of commercial leases. 
• Act as a transaction coordinator as needed including reviewing title commitments and exception documents, preparing documents related to real estate matters such as leases and amendments, loan documents and standard construction contracts, preparing ancillary real estate transaction documents such as escrow instructions, deeds, easements and closing certificates and performing legal due diligence.
• Partner with other teams to ensure that real estate closings and projects proceed in a timely manner.
• Review and process new insurance claims and incident reports, organize and present claim review plans and resolve claims in a timely manner.
• Ensure all projects and contracts are set up in MIMCO systems timely and accurately.
• Abide by all company policies and procedures.
• Perform any and all other duties and responsibilities as directed and assigned by management.

COMPENSATION AND BENEFITS

Pay: The position of Legal Project Manager is compensated on an hourly basis, at a rate determined by management of MIMCO, commensurate with candidate experience and qualifications.  

In addition, MIMCO provides the following benefits to eligible employees:

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• Life insurance coverage
• 401(k) plan
• 401(k) matching
• Short- and long-term disability plan
• Paid Time Off
• Flexible spending accounts

COMPANY OVERVIEW

MIMCO was founded in 1972 to provide real estate investment and property management services in El Paso, Texas. Over the last 50 years, our managed portfolio has grown to include approximately 325 properties across Texas, New Mexico, and Arizona, with a focus on shopping centers. 

MIMCO is unique in a few significant ways. Most notably, MIMCO only manages properties in which we have a vested interest, so we take great pride and extra care to ensure our properties are well maintained and that we are responsive to tenants’ needs. This strategy has been the key to our success, drawing in regional and national tenants and leading to repeat business with companies like Starbucks, Big Lots, Peter Piper Pizza and countless local small businesses in El Paso, Las Cruces, San Antonio, Corpus Christi and beyond.

Additionally, our business has evolved over the years into a full-scale real estate investment, development and management company. In addition to property management, our teams provide services including: 

• Business development and property acquisition/disposition; 
• Planning, design and construction;
• Leasing and marketing;
• Property management and maintenance;
• Debt and equity origination and placement;
• Investor relations and financial reporting;
• Legal services from contract review and negotiation to litigation management.

MIMCO is invested in building and developing the communities where we live and work, and is always looking for talented, passionate, capable people to join our team. If you are interested in pursuing a career with MIMCO, begin your search for open positions here.

EQUAL EMPLOYMENT OPPORTUNITY

MIMCO. is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, national origin, citizenship, age, disability or any other protected trait.

MINIMUM EDUCATION:

• Associate degree or equivalent combination of education or experience required (bachelor’s degree preferred);

MINIMUM EXPERIENCE:

• Experience working (i) as a paralegal or legal assistant at a law firm; (ii) at title company, (iii) as a project manager, or (vi) as an executive assistant.  

MINIMUM SKILL REQUIREMENTS:

• Excellent verbal and written communication skills;
• Great attitude and the ability to learn quickly; 
• Excellent project management skills including creating and managing budgets, time management, collaboration, delegation, forecasting and risk management;
• Ability to multi-task and prioritize work assignments to meet deadlines and job requirements;
• Strong analytical and problem-solving skills;
• Ability to maintain confidentiality, and to exercise discretion and good judgment; 
• Ability to succeed in a high-paced and at times stressful environment; 
• Ability to work well in multi-disciplinary teams;
• Proficient in Microsoft Office Products (Excel, Microsoft Project, Outlook, Word, PowerPoint, OneNote);
• Self-motivated and proactive, both with respect to managing workload and personal career development;

PHYSICAL DEMANDS

• Ability to sit most of the time using office equipment and computers but may involve walking or standing for brief periods of time. 
• Ability to lift, push and pull a minimum of 20 pounds.
• Ability to climb stairs in an office building.