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- Purpose of the Job
Part-Time, less than 19 hours per week.
Performs specialized, complex office support and clerical work of a technical nature in support of Gila County
Court system.
- Essential Duties and Responsibilities
SUPERVISORY RESPONSIBILITIES
This position does not supervise other employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
TIME SPENT
- Receives, computes, classifies and posts fees or fines for criminal, family law, civil, probate and guardianship cases; issues receipts; reconciles cash drawer, lists data on indexes and cross reference systems and enters information and documents into established filing and data systems, uses indexes and researches information, maintains and controls complex filing systems.
20%
- May be required to travel to satellite offices; may act as back up for Courtroom Clerk IV; completes mandatory 16 hours of continuing education and United States Passport Agent certification yearly; operates a variety of office machines.
20%
- Analyzes dockets and indexes; processes legal documents, judgments, and minute entries. May issue marriage licenses and record returned licenses. May receive and process passport applications.
15%
- Maintains legal files and indices; checks files in and out using automated file tracking system; oversees vault which contains court files and microfilm; enters and maintains data in automated court case management system; receipting documents; prepares and processes formal orders; answers telephones; maintains, monitors, reviews disposition of case files. Maintains awareness of rules governing destruction of court records for microfilming purposes; prepares and arranges for files to be sent for microfilming; confirms accuracy of records when returned from microfilming; and maintains microfilm.
15%
- Assists the public without giving legal advice.
10%
- Digitizes all court documents.
10%
- Prepares legal papers according to court orders; receives and composes correspondence; notarizes documents; maintains logs, work production records and composes routine reports related to court actions and cases.
10%
- Performs other duties as assigned.
BUDGET RESPONSIBILITIES
This position provides research support on elected office level budget.
PROJECT RESPONSIBILITIES
This position does not have project responsibilities.
ORAL COMMUNICATION DUTIES
This position responds to public inquiries and explains County procedures or processes.
WRITTEN COMMUNICATION DUTIES
This position creates or edits documents, internal memos, emails and formal letters.
INTERACTIONS WITH THE GENERAL PUBLIC
Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by e-mail, and/or in person
INTERACTIONS SPECIFICALLY WITH CUSTOMERS
Frequently (More than 25% but less than 40% in a year)
- $18.82 - $23.53/hour
