Legal Secretary I/II

THE CURRENT VACANCY IS IN THE SHASTA COUNTY HEALTH & HUMAN SERVICES AGENCY

BEHAVIORAL HEALTH & SOCIAL SERVICES BRANCH

ORAL EXAM IS TENTATIVELY SCHEDULED FOR DECEMBER 2025

RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED

FINAL FILING DATE: DECEMBER 08, 2025, AT 5:00 PM

SALARY INFORMATION

LEGAL SECRETARY I: $3,390. 00 – $4,327.00 APPROXIMATE MONTHLY * / $19.56 – $24.96 APPROXIMATE HOURLY*

LEGAL SECRETARY II: $3,560.00 - $4,543.00 APPROXIMATE MONTYLY* / $20.54 - $26.21 APPROXIMATE HOURLY*

This position is in the UPEC GENERAL bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements

ABOUT SHASTA COUNTY

Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere.  With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

ABOUT THE DEPARTMENT

The Shasta County Health and Human Services Agency (HHSA) partners with the community to protect and improve the health and wellbeing of Shasta County residents. HHSA is organized into four branches: Behavioral Health & Social Services, Public Health, Economic Mobility, and a centralized Administration Services. HHSA promotes optimal health for all. The frail, the abused, the mentally ill, and those without resources look to HHSA for services and resources to meet their basic needs, and to protect their health and safety.

The Behavioral Health & Social Services Branch is dedicated to improving the well-being of our community through comprehensive mental health services and essential social services to adults, children, and families. By integrating both behavioral health and social support services, we strive to build a healthier community by ensuring individuals have the resources they need to achieve stability and wholeness.

ABOUT THE POSITION

Perform complex legal secretarial and clerical duties in support of attorneys which involve active and extensive public interests and contact with other public agencies; and perform related work as required.

DISTINGUISHING CHARACTERISTICS

LEGAL SECRETARY I: This is the entry level class in the Legal Secretary series. Incumbents in this classification are initially assigned work of a less complex and more routine nature, increasing in complexity with time and training. A position in this class is distinguished from a position in the next higher class of Legal Secretary II in that the latter possesses more extensive knowledge of the office to which they are assigned and the legal procedures and forms which are performed, assumes a higher level of responsibility, handles more complex legal secretarial duties, and performs their duties under minimal supervision.

LEGAL SECRETARY II: This is the journey level class in the Legal Secretary series. This classification is distinguished from the Legal Secretary I by the level of responsibility assumed, complexity of duties assigned, and independence of action required. Incumbents are expected to perform the full range of Legal Secretary duties under minimal supervision and may be assigned as a lead worker. A position in this class is distinguished from a position in the next higher class of Legal Secretary Supervisor in that the latter is proficient in all aspects of the legal duties to be performed for the department to which they are assigned and has substantial supervisory responsibilities for multiple staff in addition to performing those duties.
 

IDEAL CANDIDATE

The Health & Human Services Agency of Shasta County is committed to providing fair and equal access to services. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us. We celebrate and are committed to the principles of diversity and inclusion and actively seek and encourage applications from persons with diverse backgrounds and characteristics. The ideal candidate will be able to make an immediate positive impact on external and internal customers. With a professional attitude and appearance, the ideal candidate will demonstrate a desire for serving those in need while promoting community health and well-being. This individual will be a positive contributor to the site culture and exemplify the agency values of Collaboration, Adaptability, Respect and Excellence. We welcome a candidate who is interested in a fast-paced, team-oriented, collaborative environment. The ideal candidate will be good with multitasking, organizing and have the ability to maintain strong interpersonal skills. 

The ideal candidate will have two (2) years clerical experience preparing legal documents. This candidate will have good working knowledge of and experience in the legal arena. They will have knowledge of legal terminology, forms and documents. They will have experience working with the court system and legal partners. This candidate will know how to complete legal documents and filings with the court. They will have the ability to perform difficult legal secretarial duties involving the use of independent judgment, be able to organize their work effectively to meet critical deadlines.    

Duties may include, but are not limited to, the following:

LEGAL SECRETARY I: Learns and performs the less complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercises considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; opens, sorts and distributes mail; operates a variety of modern office appliances; prepares conference rooms for meetings; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned.

LEGAL SECRETARY II: Performs more complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; exercises independence in preparation of legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence independently; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; prepares a variety of bills and invoices; opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary; prepares conference rooms for meetings; may act as lead worker and provide direction, training and support to other clerical staff; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Knowledge of: Office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment.

Ability to: Perform legal secretarial and clerical duties; learn civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; learn the operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; learn the legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence; and establish and maintain cooperative working relationships with those contacted in the course of work.

MINUMUM QUALIFICATIONS

LEGAL SECRETARY I: 

One (1) year of clerical experience preparing a wide variety of legal documents.

OR

Three (3) years of responsible clerical experience in an office environment.

LEGAL SECRETARY II:

Two (2) years of full-time experience comparable to that of Legal Secretary I with Shasta County.

SUPPLEMENTAL QUESTIONS

Responses to the following must be submitted with a completed application.

1. Do you have one (1) year of clerical experience preparing a wide variety of legal documents? If “Yes,” please provide details including, but not limited to, employers, dates of employment, and job duties. If “No,” type N/A.

2. Do you have three (3) years of responsible clerical experience in an office environment? If “Yes,” please provide details including, but not limited to, employers, dates of employment, and job duties. If “No,” type N/A.

3. Do you have two (2) years of full time experience comparable to that of a Legal Secretary I with Shasta County? If “Yes,” please provide details including, but not limited to, employers, dates of employment, and job duties. If “No,” type N/A.

4. Do you have the ability to interpret and apply laws, regulations, policies, and procedures related to programs of assigned department?         If “Yes,” please provide details. If “No,” type N/A.

5. Do you have the ability to use discretion in organizing work and carrying out assignments with minimum supervision?  If “Yes,” please provide details. If “No,” type N/A.

6. I acknowledge that if I answered "Yes" to any of the above questions, but did not give the requested additional information, my application may be considered incomplete and may be screened out. Yes / No 

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.  The noise level in the work environment is usually moderate.

OTHER CONSIDERATIONS

• All new employees are required to have their paycheck directly deposited to a bank account.
• Some positions may require a valid California driver's license and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
• As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
• Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing. 

• In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
• Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California – UPEC GENERAL.  

Shasta County Personnel will accept applications and responses to the supplemental questions until 5:00 p.m., on December 8, 2025. A resume and/or cover letter will be accepted in addition to the application but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as “Refer to resume and/or cover letter,” or “See attached resume and/or cover letter.” The application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will not be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. 

Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. 

Veterans' Credit:Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran must provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) with the employment application on or before the final filing date. 

Applicants are encouraged to apply online at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Shasta County Personnel

1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515