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Job Description
The Opportunity: Legal Secretary 💎
Email resumes to: Hayley.christina@capstonesp.com
About the Firm
Our esteemed client is a prestigious, full-service law firm known for its collaborative culture, high-profile clientele, and commitment to excellence. We are seeking a proactive and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys. This is an excellent opportunity to become an integral part of a firm that values professionalism, innovation, and a strong team-oriented environment.
Our esteemed client is a prestigious, full-service law firm known for its collaborative culture, high-profile clientele, and commitment to excellence. We are seeking a proactive and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys. This is an excellent opportunity to become an integral part of a firm that values professionalism, innovation, and a strong team-oriented environment.
Key Responsibilities
- Provide high-level administrative and legal support to litigation attorneys and paralegals
- Prepare, format, proofread, and edit legal documents including pleadings, motions, briefs, and correspondence
- File documents electronically with federal and state courts (including ECF and other court filing systems)
- Manage attorney calendars, schedule meetings, and coordinate court deadlines and appearances
- Maintain and organize case files, discovery materials, and litigation databases
- Handle time entry, billing processes, expense reimbursements, and other administrative tasks
- Communicate professionally with clients, courts, vendors, and internal departments
- Assist with trial preparation, including compiling exhibits and managing logistics
- Prioritize and manage multiple tasks while meeting deadlines in a fast-paced environment
Qualifications
- Minimum of 5 years of experience as a legal secretary, preferably with a focus on litigation
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and legal software
- Strong knowledge of court rules, filing procedures, and legal terminology
- Excellent written and verbal communication skills
- High level of organization, attention to detail, and ability to work independently
- Ability to maintain confidentiality and demonstrate sound judgment
- Familiarity with document management systems and e-discovery tools is a plus
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