Coordinator, HR & Legal (Studio Distribution Services - Warner Bros. Discovery/Universal Pictures Joint Venture)

Company Overview:
Studio Distribution Services (SDS) is a joint venture between Warner Bros. Discovery and Universal Pictures. We are the leading distributor for the entertainment industry, responsible for the Sales, Retail Marketing, and Supply Chain of home entertainment products for both Studios.

We manage a wide range of famous film labels, including Universal Pictures, Warner Bros., Legendary Entertainment, Focus Features, HBO, DreamWorks Animation, MGM, Illumination
Entertainment…and also managing distribution for other partners including Paramount, Village Roadshow, BBC, Cartoon Network, Entertainment One, Shout! Studios, Pure Flix, and Steven Spielberg’s Amblin Partners.

SDS oversees new release and library content, for both film and television. With our entrepreneurial spirit and the backing of two world-renowned media organizations, we endeavor to be a bold and innovative company that’s not afraid to take risks, while maintaining the trust of our studio and retail partners. SDS believes in fostering an inclusive and collaborative culture, and embraces diverse backgrounds, ideas, and approaches, at all levels within the organization. Headquartered on the iconic Universal Lot in Los Angeles, SDS also has sales offices in Bentonville, AR, and Toronto, Canada.

Joining the SDS team comes with all the perks you’d expect from Warner Bros. and Universal, like access to incredible content, a hybrid work schedule observing core hours (normally 3 days in the office & 2 days remote), paid time off, robust healthcare benefits, ability to contribute to a 401k on day one with up to 6% matching, training & development, access to
Studio Leadership, and more.

Hourly pay:  $36.00 - $43.00

Role Summary:
The Coordinator is responsible for providing HR related duties as well as administrative support to the Legal Department and SVP Trade Marketing & Commercial Planning.

Essential Responsibilities:
Responsibilities include, but are not limited to:

• Complete various onboarding and offboarding activities
• Managing sensitive employee information with discretion and professionalism
• Acting as a trustworthy resource for employees and management
• Respond to internal and external HR-related inquiries or requests and provide assistance where necessary
• Interact and maintain relationships with members of other SDS departments, Insperity, NBCUniversal, WBD as well as third parties
• Schedule meetings, interviews, HR events etc. and manage calendars for GC & SVP using Microsoft Outlook, Zoom & Teams
• Maintain orientation information and perform orientations, as needed
• Assist in ad-hoc HR projects and support other functions as assigned
• Org chart maintenance
• Coordinate travel arrangements and expense reports
• Process and administer invoices and payments according to contractual obligations and ensure timely and accurate processing
• File, copy, scan, and messenger correspondence and documents
• Maintain and organize paper and electronic files
• Provide administrative support, and other projects as needed
• Assist with tasks throughout HR department, including recruiting, event planning and activation, presentation creation and development

Qualifications:

• At least 5 years’ experience as an Executive Assistant, preferably within a Legal or HR Department, or as an HR or Legal Coordinator
• Bachelor’s degree preferred, but not required
• Proficient in Office 365 including Microsoft Teams, Word, PowerPoint, Excel, and Outlook
• Ability to adhere a high standard of professional conduct including maintaining strict confidentiality, good judgment and integrity
• Require minimal supervision
• Well organized with strict attention to multiple details and multiple tasks while minimizing errors
• Excellent verbal and written communication skills
• Ability to multi-task and prioritize work assignments
• Ultimate team player who is willing to give assistance to co-workers and has a professional and courteous demeanor

Desired Characteristics:

• Possess a high degree of confidentiality, strong work ethic, good judgment and self-motivated with a desire to take initiative
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Possess a natural, yet professional ease at working with and relating to the needs of employees and partners in a fast-paced, ever-changing environment
• "Customer service" minded professional
• Ability to prioritize effectively, think independently and problem solve to ensure all projects are completed in an effective and timely manner

• Creative problem solver
• Self-starter with a high degree of accountability
• Exceptional communication skills, with the professional savvy of communicating at all levels
• Collaborative and adaptable, a team player who is willing to help complete any task

Notice:
Studio Distribution Service’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. Studio Distribution Services will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, where applicable.
 

Salary

• $36 - $43