Billing Coordinator

Masuda Funai is seeking Billing Coordinator to assist with various billing-related duties, including preparing and finalizing client bills, processing various billing adjustments, and reviewing and editing proformas in response to attorney revisions. 

Responsibilities

• Generate and distribute proformas monthly on the first business day of the month, and periodically throughout the month as requested
• Review and edit proformas in response to attorney revisions
• Generate invoices, review for accuracy and compliance with client billing guidelines and firm policies
• Distribute final invoices to clients, including following up on past due balances
• Generate and submit e-billing statements
• Apply retainer funds as directed by attorney and follow-up on any issues
• Process write-offs in accordance with firm policy, notifying Controller prior to writing off amounts over $1k or out of the ordinary
• Review and verify accuracy of billing and supporting documentation, as required
• Research and respond to inquiries regarding billing issues and problems
• Create and maintain billing schedules and other billing analyses, as required
• Assist with A/R and WIP follow-up as required; follow up with billing attorneys on proformas not returned
• Assist in preparing documentation and response for legal inquiries re: litigation and court appearances
• Maintain client statement and trust files
• Assist with special projects, as needed, for billing attorney or management
• Provide coverage for other team members, including Accounts Payable/Receivable
• Attend department and firm meetings
• Serve as back-up to team members, as needed

Qualifications

• High school diploma
• 5 years of billing experience, preferably at a law firm or professional services firm
• Strong computer skills, including proficiency in Microsoft Word and Excel, as well as time and billing software
• General knowledge of accounting principles and internal control concepts
• Strong verbal and written communication skills
• Ability to execute complex bills in a timely manner (flat fees, multiple discounts by matter, insurance billing, split-party billing, electronic bills)
• Ability to handle a high volume of bills each month and ensure timely solutions to billing application issues
• Ability to learn new software
• Customer-service oriented with a professional, diplomatic, and resilient demeanor and the ability to effectively interact and communicate with attorneys, secretaries, managers, and clients
• Excellent attention to detail and strong organizational skills
• Ability to prioritize and meet deadlines in a fast-paced environment is essential
• Ability to work independently and collaboratively in a fast-paced environment

Preferred Qualifications:

• Associate’s or bachelor’s degree
• Experience with Elite 3E

Additional Information:

• Full-time, non-exempt position
• Monday to Friday, 9a to 5p, with 1 hour for lunch; occasional overtime expected
• Casual dress code
• Complimentary membership to onsite fitness center
• 8 paid holidays
• Generous 401(k) profit sharing plan and personal financial advisor
• Flexible spending accounts for medical, dependent care, and commuter benefits
• Premium medical insurance plans through BCBSIL
• Complimentary Basic Life, AD&D and Long-Term Disability insurance
• Complimentary Identity Protection
• Optional Vision, Dental, Voluntary Life, Accident, Critical Illness, Short-term Disability, and Pet Insurance

About Us:

Since its founding in 1929, Masuda Funai has focused its practice on successfully representing international and domestic companies entering, operating and expanding in the United States. With offices in Chicago, Schaumburg and Los Angeles, the firm assists clients in every aspect of business, including establishing, acquiring, financing and selling operations and facilities; transferring overseas employees to the U.S.; providing employment and benefits counseling; structuring the distribution and sale of products throughout the U.S.; and delivering commercial and patent litigation services. The firm’s clients, many of which have been represented by the firm for decades, span many industries and technologies. In everything we do, we focus on providing timely and highly customized services that fit our clients’ needs. Learn more at masudafunai.com.

Masuda Funai is an equal opportunity employer committed to promoting a diverse workplace.